POSTING #: 2025-0233

POSTING PERIOD: Thursday, June 19, 2025 at 8:30 AM to Wednesday, June 25, 2025 at 4:30 PM

DEPARTMENT: Windsor Fire & Rescue Services

UNION: Non-Union

JOB CODE: NU0046

POSITION STATUS: Temporary Full-Time

GRADE/CLASS: NU09

# OF POSITIONS: 1

RATE OF PAY: $87,865.61 - $106,801.88 annually

SHIFT WORK REQ'D: No

DUTIES:

Reporting to the Fire Chief, Deputy Chief of Operations and Deputy Chief of Support Services performs administrative duties including those of a highly confidential nature as they relate to labour/management issues, litigation, negotiations, qualification exams, CAO reports, council reports, etc. Coordinates schedules, screens information, prepares agendas and minutes for meetings and assists with special projects; prepares presentations; compiles and researches information related to collective bargaining, grievances, litigation, etc.; attends regular Fire Management Team meetings and other meetings as required. Responsible for managing Administrative Services; responsible for the supervision and coordination of clerical staff, including interviewing, assignment of duties, performance evaluations, etc.; organizing large events, training sessions and meetings; represents management on both Corporate and Windsor Fire & Rescue Services committees; provides administrative support to the Essex County Fire Chief's Association; maintains records and applies for both Provincial and Federal long service medals. Prepares, edits and maintains departmental directives, such as: Notices, Orders, and Standard Operating Procedures. Maintains records management system including the retention of retiree files and responds to related inquiries; coordinates corporate training schedules; processes requests for educational assistance; prepares and processes departmental and corporate job postings; processes forms required for hiring, promotion and retirement; coordinates the co-operative education program, including: interviewing, assignment of duties, supervision, evaluations, etc.; ; maintains Windsor Fire general mailboxes and manages Windsor Fire conference rooms ; approves accounts payable invoices requisitions and journal entries; payroll; responsible to oversee Administration budget, responds to requests for information through questionnaires, inquiries from the website, public, City Councilors, 211/311 Call Centre and other departments; provides administrative support and coordination in the Emergency Operations Centre when in operation on a 24/7 basis; serves as Scribe to the Fire Chief or designate at the Emergency Operations Centre/Command post as required; coordinates information and maintains the Windsor Fire and Rescue Services website; maintains locks, keys and swipe card access system for various buildings. Edits and proctors exams for the Department; this position is subject to overtime in the event of a large scale emergency situation, regardless of the time of day; will perform Occupational Health & Safety duties as outlined in the Corporation's Health and Safety Program; will perform other duties as required.

QUALIFICATIONS:

• Must have a University Degree in Business Administration, Political Science, Public Administration, Communications, Disaster & Emergency Management or related fields or Ontario Ministry of Education equivalency and minimum of four (4) years experience in a computerized office environment; OR
• Must have an Ontario Secondary School Graduation Diploma plus a post secondary school community College diploma in Political Science, Public Administration, Communications, Disaster & Emergency Management or related fields or Ontario Ministry of Education equivalency and a minimum of six (6) years of experience in a computerized office environment;
• Must have the ability to travel to off site locations in a timely and expedient manner as required. If method of travel is by vehicle, a current valid and lawful Driver's Licence is required in accordance with the Highway Traffic Act and must provide a driver's abstract as a condition of employment.
• Must be proficient in computer skills; organizational skills; flexibility; knowledge of general office procedures and practices.
• Must have excellent written and oral communication skills as well as strong public relations and organizational skills, analytical and problem-solving skills, skills to identify issues, make appropriate decisions and refer to appropriate staff.
• Must have excellent interpersonal skills and the ability to work with minimum supervision.
• Must have previous experience working with and recording of minutes of committees.
• Must have knowledge of municipalities, townships and communities within the County of Windsor/Essex.
• Must have judgment to answer inquiries from the program managers, public, partner agencies and clients in determining when to refer queries to superiors, peers or partners.
• Must have organizational skills to work independently, establish work priorities and complete work assignments within prescribed time frames.
• Must have supervisory experience in a unionized environment.
• Should have knowledge of the Ontario Health & Safety Act, its regulations and knowledge of the hazards associated with the work.
• Will be required to complete and remain current as per the requirements of the Corporation's Management Certificate Program.
• Progression through the Art of Supervision Program Certificate or a supervisory program of a similar nature is considered an asset.
• Knowledge and experience with PeopleSoft HRMS, PeopleSoft Financials, AMANDA, Crisys, WFM, and ICO Software will be considered an asset.
• Previous experience working within an emergency environment would be considered an asset.
• Knowledge of the functions, policies and procedures related to WFRS in order to obtain and provide information and perform administrative duties would be considered an asset.
• Must be willing to respond to the Emergency Operations Centre/Command Post as needed on a 24 hour, 7 day a week basis.
• The physical demands analysis associated with this job indicates a sedentary level of work.

NOTE:

• Only those applicants selected for an interview will be acknowledged
• We offer a smoke-free office environment
• Personal information is collected under the authority of the Municipal Act, c. 25 as amended, and will be used to determine eligibility for employment.
• The Corporation of the City of Windsor is an Equal Opportunity Employer

In accordance with the Accessibility for Ontarians Act, 2005 and the Ontario Human Rights Code, the City of Windsor will provide accommodations throughout the recruitment, selection and/or assessment process to applicants with disabilities. If selected to participate in the recruitment, selection and/or assessment process, please inform the City of Windsor Human Resources staff of the nature of any accommodation(s) that you may require in respect of any materials or processes used to ensure your equal participation.

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