Baker Tilly Victoria is one of the largest locally owned and operated accounting firms in Victoria. With over 60 staff members and three locations, Uptown, Sidney and Westshore, Baker Tilly can offer clients a wide range of business advisory, auditing, accounting and Canadian/US tax planning and compliance services.

We are seeking a motivated Administrator to join the administrative team in Westshore, BC. The Administrator will oversee the front desk and various reception tasks and provide general administrative support to ensure smooth office functioning.

Primary duties:

• Answering calls and assisting with in-person client inquiries.
• Responding to general emails and forwarding inquiries appropriately.
• Distributing the office mail and arranging daily couriers.
• Scheduling client meetings and managing various calendars.
• Process client payments, issue receipts, and maintain accurate payment records.
• Help plan office events.
• Maintain and order office supplies.
• Prepare routine and non-routine correspondence on behalf of Principals such as CRA correspondence and Letters of Engagement for clients.
• Provide quality control, such as reviewing, proofreading, and formatting of all documentation on behalf of the firm (such as financial statements).
• Manage client records electronically using ShareFile and PandaDoc.
• E-file projects such Corporate Tax Returns and Business Authorization Consent Forms with CRA
• Manage firm administrative processes such as tracking of work queues and records management
• Assembly of various tax return packages, and electronic filing of corporate tax returns
• Support accounting staff with miscellaneous tasks and projects as needed

Skills and attributes:

• The ability to communicate with external and internal stakeholders in a professional manner.
• Ability to handle sensitive information with confidentiality and discretion.
• Great organizational and time management skills to meet deadlines.
• Experience or the desire to work in a team-based environment. Comfortable working with various personalities.
• Proficiency in Microsoft Office applications.

Experience:

• 1 - 2 years of reception or administrative experience.
• Prior work experience in customer-facing role.
• Minimum education: High school or equivalency; Administrative or office management training a plus.

Pay: $47,500 - $50,000/year

Vacation: 3 weeks to start

Schedule: Monday to Friday, 8:30am - 5:00pm; one hour unpaid lunch.Small adjustments are made in March/April (8am-5pm) and July/August (8:30am-4:30pm). Overtime required in March and April

Benefits: Health spending account; RRSP matching; Long-term disability; Life insurance; AD Employee and family assistance plan; Travel insurance.

About Baker Tilly

Baker Tilly is a full-service accounting and advisory firm that offers industry-specific services in assurance, tax and advisory. At Baker Tilly, we are ready now, for tomorrows challenges. We believe in the power of great relationships. We lead and listen for great conversations. We channel change into progress for great futures

Baker Tilly Victoria Ltd. is a member of Baker Tilly Canada Cooperative, which is a member of the global network of Baker Tilly International Limited. All members of Baker Tilly Canada Cooperative and Baker Tilly International Limited are separate and independent legal entities.