Position Summary
Accounting Specialist is responsible for supporting the assigned business unit by ensuring accurate invoices are processed and delivered to customers and collecting overdue bills.
Essential Functions

• Collect relevant service and project details to generate invoices based on established pricing models.
• Distribute invoices to clients either electronically or by mail.
• Reconcile invoices with purchase orders and completion supporting documents
• Set up, submit, and monitor customer billing and payment management systems/portals to effectively submit, monitor, and process billing-related documents for support of the timely receipt of payments.
• Assist in customer setup and credit checking and order release
• Coordinate, track, and file liens and lien notices in coordination with credit and collections.
• Prepare special billing/reporting for selected accounts.
• Prepare partial/progressive billing invoices for services rendered.
• Respond to invoicing queries.
• Provide client reports, sales history reports, and other reports for the management and sales teams.
• Collect and follow up with invoices past due.
• Process Credit card charge
• Process Cash applications
• Prepare an EFT forms as needed
• Provide excellent customer service to both internal and external customers.
• Assist with recording and reconciling items in the revenue ledger.
• Compile ad hoc reports as assigned
• Assist with closing documents, such as Statutory Declaration and other documents if needed.
• Other duties as assigned

Qualifications
Knowledge, Skills, Abilities

• Maintain knowledge of pricing models and special arrangements.
• Excellent communication and written skills.
• Ability to work independently as well as part of a team.
• Strong analytical and organizational skills, detail-oriented.
• Strong interpersonal and client service skills.
• Flexibility of the working schedule.

Education, Training, Experience

• 1-5 years' experience in Accounts Receivable or related functions.
• 1-3 years' experience in construction billing.
• Able to use accounting software: SAP as an asset
• Experience using MS Office (Excel, Outlook, Word).

Working Conditions and Physical Demands

• Clean indoor office environment.
• No lifting required.
• May be subject to tight deadlines from time to time.

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