Administrative Assistant

Posting Type: External & Internal (CUPE Local 5478)
Rate/Benefits: $22.50/hour | Full-time with benefits
Employment Type: Permanent Full Time
Location: Main Building
Shifts: Monday to Friday

Overview

The Administrative Assistant helps create a welcoming, organized, and respectful environment for Guests, staff, and partners. This position supports the Case Management Department and performs other administrative functions in a fast-paced, socially conscious setting. Strong communication, organization, and discretion are essential.

What Youll Do

• Greet and assist Guests, visitors, and service providers in line with the organizations values.
• Answer and redirect phone calls and voicemails promptly.
• Manage guest mail, including collection, logging, distribution, and return of unclaimed items.
• Maintain stock and organization of guest service and admin forms.
• Support visiting clinics.
• Perform general admin tasks, records management, and guest registrations.
• Complete other duties as assigned.

What You Bring

• Diploma in Office/Business Administration or equivalent education/experience.
• 3+ years in a fast-paced admin or customer service role, ideally in non-profit or community services.
• Strong communication skills and professionalism with diverse populations.
• Highly organized, detail-oriented, and calm under pressure.
• Ability to handle sensitive information with confidentiality.
• Proficient in MS Office and standard office equipment.
• Valid Drivers License and ability to run errands.
• Clear Record of Conduct and Vulnerable Sector Check required.

Candidates must have a satisfactory performance and attendance record, which will be considered during the selection process (applies to internal candidates only).

CLOSING DATE: EOD, Wednesday, June 18th, 2025

Apply here directly! Best of luck.