About Us

Arcadian Projects is a leader in integrated energy solutions and multitrade services, dedicated to transforming how buildings operate while reducing carbon emissions. Founded in 2008 and evolving from early renewable energy projects into a diversified provider of energy management, conservation initiatives, and advanced construction solutions, we are driven by a commitment to sustainability, innovation, and community resiliency. Our skilled trades and project professionals work together to deliver high-quality, efficient solutions that empower our clients and communities.

What You Will Be Doing

As theMechanical Project Manager/Estimator, you will be responsible for overseeing the full lifecycle of mechanical projects, from initial estimation to final execution. You will develop accurate project estimates, manage budgets, and ensure efficient allocation of materials and resources. Your leadership will be key in coordinating with teams, vendors, and clients to maintain project scope, timelines, and profitability. This role requires a proactive approach to problem-solving, strong analytical skills, and a commitment to delivering high-quality work. You will play a vital role in fostering client relationships, identifying new business opportunities, and ensuring compliance with industry standards and regulations. Working in a fast-paced and dynamic environment, you will be instrumental in driving operational efficiency and achieving project success.

Key Responsibilities

Sales and Business Development

• Promote all services of Arcadian Projects to existing and new customers.
• Provide support for new business development and pursue valued relationships that are well suited to the services Arcadian offers.
• Work with operations, purchasing, and development teams, to maintain current client relationships.
• Prospect in order to identify sales.
• Update/Maintain information (sites, projects, subcontractors, etc.) in our CRM system.
• Follow up on proposals to secure contracts and ensure client satisfaction.
• Maintain clear and professional communication with stakeholders throughout the bidding process.

Project Management and Estimating

• Review and understand job specifications and drawings and follow through with estimating process to develop competitive bids.
• Review RFPs and bid document and support estimating teams.
• Conduct site/tender walkthrough to cross reference drawings to avoid site interferences and identify proactive solutions.
• Manage the development of design build solutions to solve specific customer challenges or operational requirements.
• Produce material and labour take-off to develop accurate quotations.
• Coordinate with subcontractors and suppliers to obtain pricing to include within the final quotation provided to client.
• Take the lead in closing the bid including bid review meetings.
• Upon notice of award complete a thorough Contract review and closing.
• Participate in hand over meeting with the Project Team after award.
• Gather information from bid documents to produce project plans using MS Project and maintain the plans for the life of the project.
• Manage field labour capacity through the master schedule to ensure no excess of overhead.
• Attend all required site meetings, process change notices, and communicate changes.
• Issue contracts and purchase orders as required.
• Manage and review all documentation pertaining to the project, including reviewing schematics, blueprints, drawings, and ensuring all changes to project scope are properly documented.
• Collaborate with the Mechanical Operations Manager for planning, strategy and management of projects.
• Maintain control over project scope, budget, and timelines.
• Read and assess project specifications and drawings.
• Conduct material takeoffs and cost assessments for accurate estimating.
• Secure vendor pricing for material packages, sub-contractors, and equipment.
• Prepare detailed project proposals and pricing models.

Project Reporting & Quality Control

• Provide monthly status reports regarding cost forecast, schedule and resourcing, and cash flows.
• Prepare and submit monthly progress applications.
• Maintain project budgets and reconcile actual expenditures against the budget.
• Work with accounting department to ensure project accounting is accurate and timely.
• Identify and source resolutions for project roadblocks.
• Oversee project design and ensure compliance with industry standards.

Leadership & Team Direction

• Provide strategic direction to project teams and ensure alignment with company goals
• Strategize on project execution and improvement opportunities.
• Report key project insights and performance metrics to senior leadership.
• Supervising field staff to meet project goals and performance expectations.
• Ensure health and safety practices are adhered to.
• Coordinate site operations and team activities for seamless execution.
• Work with Management, office and site teams to continue to streamline processes and build efficiencies.
• Provide Confident leadership and training support to supervisors and peers.
• Assist in recruitment, hiring, termination of trade staff when required.
• Participate in management of the after hours on-call list by receiving after hours calls 6 times per year in two-week intervals dispatching trade staff when required and completing follow-up paperwork.

Client Relationship Management

• Build and maintain strong customer relationships to support long-term business growth.
• Follow up on project leads and maintain proactive client engagement.
• Establish and manage positive working relationships will all key internal and external stakeholders to ensure projects are always on-track and on-budget.
• Assist with collections of past due invoices for projects you were involved with.
• Support field teams in troubleshooting challenges and optimizing solutions.

Small Jobs (Time & Material)

• Effectively coordinate/plan small jobs with service department.
• Review/approve T&M billings.

Qualifications

• Bachelors degree or diploma in Mechanical Engineering, Construction Management, or a related field.
• 5+ years of experience in mechanical project management and estimating within the construction sector.
• Strong leadership and team management skills with a proven ability to drive results.
• Expertise in project estimation, scheduling, and execution.
• Excellent communication, negotiation, and client relationship management skills.
• Ability to analyze financials and maintain project profitability.
• Proficiency in project management software and estimating tools.
• Strong problem-solving skills and adaptability in a fast-paced environment.

Working at Arcadian Project Company

This is a full-time, permanent position with a competitive total compensation package, including comprehensive group benefits, vacation, and opportunities for professional growth. At Arcadian, we are committed to fostering a positive, inclusive, and supportive workplace where employees can thrive and make a meaningful impact.