ADMINISTRATIVE CLERK – HEALTH LAW (Hybrid)
We are currently seeking a professional, driven and energetic Administrative Clerk to join our Health Law group. This position is a great opportunity for someone new to the legal profession, who wants to grow their career and work with a vibrant and team-oriented group of people. The successful candidate will ideally have 1+ years of experience working in a corporate environment. We are looking for someone who is a self-starter with exceptional interpersonal skills, who thrives in a fast-paced and rewarding team environment.
WHAT YOU'LL BE DOING
Primary duties and responsibilities

• Complete new business procedures

• Prepare conflict searches and assess any potential conflicts

• Prepare Client Identification Verification (“CIV”) information

• Open files in 3E accounting system

• Prepare various correspondence including letters, emails, etc.

• Liaise with appropriate lawyer(s) and Legal Administrative Assistant(s) regarding all new business-related documents

• Save file-related documents to the document management system

• Discuss file assignments with the Practice Group Chair(s)

Secondary duties and responsibilities

• Organization of documents and medical records in binders

• Prepare open matter reports and request/gather all necessary client documentation

• Prepare closed file reports, strip files, organize file materials

• Assist with organizing meetings and scheduling appointments

• Print / copy / scan / save documents in document management system

• Prepare expense reports

• Assist with accounting, billing and payment tasks

• Other related general administrative duties and overflow assistance, as needed

WHAT WE ARE LOOKING FOR

• 1+ years of experience in a clerical or administrative capacity

• Completion, or in the process of, of an accredited Legal Administrative Assistant program preferred

• Completion of an accredited medical office assistant program or Bachelor of Science degree considered an asset

• Strong knowledge of medical terminology considered an asset

• Good technical skills including Outlook, MS Word and MS Excel

WHAT YOU BRING

• Commitment to providing first-rate and prompt quality service

• Ability to maintain strict confidentiality regarding the firm, its clients and any related matters

• Excellent communication (verbal and written) and interpersonal skills with the ability to listen effectively and respond appropriately

• Ability to develop and build strong relationships and rapport with lawyers and legal assistants

• Excellent organizational skills with a strong attention to detail to produce high quality and accurate work

• Ability to work effectively both independently and as a contributing member in a team environment

• Solid work ethic and team player

• A willingness to learn and to adapt to changing demands

• Ability to prioritize tasks by deadline, work calmly under pressure and manage a high volume of work in a fast-paced and time sensitive environment

• Proven ability to take initiative as well as follow instructions

• A polished and professional image and demeanor with a positive can-do attitude

WHAT WE OFFER

• Our people are the heart of our firm – we say it often and with good reason. It is only through our people's skills, ambition, dedication, and hard work that we can deliver the excellent level of client service our reputation is built upon. While our expectations are high – so are our rewards. Our generous competitive compensation package is just one component of our total rewards package. The salary range for this role is $56,000 - $59,500 annually, which represents a fair market value and estimate of possible compensation at the time of posting. Actual compensation will be dependent upon several factors, including but not limited to, the candidate's relevant education, experience and qualifications

• Compensation + Benefits

• Competitive salary with structured annual reviews

• Extended health and dental coverage and an additional Health Care Spending account

• Group RRSP plan with matched mandatory contributions + additional optional matched contributions

• Life and accidental death and dismemberment insurance

• Short- and long-term disability insurance

• Employee and family assistance program

• Maternity/Parental leave top-up payment plan

• Maternity leave gradual return-to-work options

• Paid or banked overtime

• Vacation time, sick time, and personal time allotment

Work Perks

• Firm social events

• Friendly, social, and welcoming culture

• Dress for Your Day dress code

• Continuing education/tuition allowance

• Dog friendly office so you can bring your dog to work!

Work / Life Integration

• Robust health and wellness program annual subsidy

• Sports teams

• Recognition of service milestones

• Paid personal time and a moving day to help balance outside commitments

WHO WE ARE + HOW WE WORK
We are a dynamic and diverse group of highly skilled people working together to deliver excellent service to our clients. When you join our firm, you join a culture of excellence, collaboration, camaraderie, and respect. We're a great place to
grow your career. Our core values focus on developing a diverse, inclusive, and respectful workplace that encourages and supports differences and promotes innovative perspectives. We are committed to maintaining and expanding the diversity of our firm's lawyers and staff and creating an inclusive environment in which everyone can flourish.