Location: Markham, ON

Salary: $50,000 annually

Schedule: Monday to Friday, 100% In Office

Company: RhynoCare

Department: Administration

About RhynoCare:

RhynoCare is a high-performance organization grounded in humanistic valuestrust, respect, integrity, accountability, and affiliation. As a rapidly growing leader in the healthcare staffing industry, we are expanding our presence and services across Canada.

We're on a mission to become Canada's premier healthcare staffing agencyand we know that starts with a strong internal team. We prioritize promoting from within, offering exceptional opportunities for driven individuals who want to build their careers in a fast-paced and meaningful industry.

Position Overview:

We are seeking a detail-oriented and dependable Administrative Assistant to support our operations and compliance teams in our Markham office. In this role, you will be responsible for providing high-level administrative support, ensuring credentialing accuracy, and supporting departmental projects and communication. Your contribution will play a critical part in upholding RhynoCare's reputation for quality and reliability in healthcare staffing.

Key Responsibilities:

• Provide day-to-day administrative support including data entry, documentation, and compliance-related tasks

• Collect, verify, and maintain healthcare professionals' credentials, licenses, and certifications during the hiring process

• Prepare reports, correspondence, presentation materials, and spreadsheets in alignment with departmental standards

• Manage inbound and outbound communications (emails, calls, faxes) in a timely and professional manner

• Support scheduling of client testing appointments and follow-up communications

• Assist with special projects and provide general support across departments as needed

• Maintain strict confidentiality and uphold privacy protocols for all sensitive information

Qualifications:

• Minimum of 1 year of administrative or medical office experience, or equivalent combination of education and experience

• Exceptional attention to detail and documentation accuracy

• Strong organizational and time management skills in high-volume, fast-paced environments

• Excellent written and verbal communication skills

• Strong customer service mindset with the ability to communicate with diverse healthcare professionals and partners

• Ability to multitask and prioritize without compromising quality

• Professionalism, integrity, and reliability are a must

• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, Teams) and ability to quickly adapt to new software

What We're Looking For:

• A team player with a flexible, can-do attitude

• Someone who thrives in a structured environment but can adapt to shifting priorities

• A motivated individual seeking career growth within a mission-driven organization

Equal Opportunity Employer Statement:

We are an equal opportunity employer and are committed to creating an inclusive environment for all employees. We welcome applications from individuals of all races, ethnicities, religions, genders, sexual orientations, gender identities or expressions, ages, disabilities, and protected veteran status. Accommodations are available upon request for candidates taking part in all aspects of the selection process.