Job Title: HR Specialist
Department: Human Resources

Reports to: Vice President Human Resources

Term: 12-Month

Location: Hybrid (Ottawa, Ontario)

About Us:

Behind every innovative new medical device, new healthcare policy, and research into new treatments, theres a literature review. At DistillerSR Inc., were changing the way that scientific research is conducted. Founded in 2008, DistillerSR is the worlds leading AI-enabled workflow automation and evidence management platform for streamlining the production of critical literature-based health research.

DistillerSR is used by 80% of the top 10 global medical device and pharmaceutical companies to inform life-changing product research, prepare regulatory submissions and to monitor for safety issues with medical products once in market. At DistillerSR, we have three core values: Always Leading, Always Innovating, and Always Trusted. Our amazing team lives these values every day and our customers trust us to bring them innovative, world-leading solutions that power their important work.

About the Role

Reporting directly to the Vice President, Human Resources, the Senior HR Specialist plays an essential role supporting every stage of the employee life cycle. Here at DistillerSR, this key generalist role is not a policy enforcer, but a true people champion. You will be the go-to for all things: hiring, culture, engagement and development, making sure our employees and teams thrive as we grow. This is an exciting opportunity for a candidate looking for breadth in their career growth. If youre someone who has demonstrated success in a dynamic, fast-paced environment, and capable of handling everything from A to Z, we look forward to meeting you!

Duties & Responsibilities

Recruitment

• Coordinate end-to-end recruitment process, including confirming key posting details with hiring leaders, sourcing, attracting, screening and onboarding top talent
• Ongoingbuildoftalentpipeline
• Actaskeycontactforcampus/post-secondaryschoolliaisonforco-opprograms
• Owningthetalentportionofemployeeonboarding

People&Culture

• LeadSocialCommitteeandmanageeventexecution.Organizestaffandcommunityevents,celebrationsandrecognitiongatheringstomaintainhighemployeeengagementandmotivation
• Handlingemployeequestions,feedbackandconcernswithempathy,recognizingsituationstobeescalatedorwherefurtherinvestigationisrequired
• KeysupporterandenablerofthestrategicDiversity,Equity,InclusionandBelongingplan
• MemberoftheJointHealth&SafetyCommittee

HROperations&Compliance

• ServeasatrustedBambooHRadministratorforallkeyupdatestoemployeerecords.
• Leadallonboardingandoffboardingprocessesforallemployees.Identifyopportunitiesforcontinuousimprovementcoordinatingwithinternalstakeholdergroupstoensureseamlesstransitions
• Serveasapointofcontactforemployeebenefitsinquiries,ensuringtimelyandaccuratecommunication.Coordinateenrolment,changes,andterminationsingroupbenefitsplans.
• MaintainHRpoliciesandprocedures
• CollaboratewithComplianceandFinance/Payrollteamtoensureauditandoperationalrequirementsaremet
• Staycurrentonevolvingemploymentlegislation,talentbestpracticesandindustrytrendstohelpkeepfunctionprogressiveandsuccessful

TrustedAdvisor

• Buildthetalentbrandasatrustedbusinesspartner,providingemployeesandfrontlinepeoplemanagerswithguidanceontalentmatters
• Supportperformancemanagementprocesses,traininginitiatives,andfacilitatecareerdevelopmentprograms
• AnalyzeHRdatatosupportdecision-makingandcontinuousimprovementinHRprograms
• Support preparation of internal HR communications for All Hands, board meetings and other events are required.

Required Skills & Qualifications

• College or University degree, preferably in Human Resources, Social Sciences or Business
• 2 to 4 years of experience in an HR role, preferably in a start-up/scale-up or fast-moving environment
• Must be tech savvy, quick to learn new software
• Exceptional communication skills written, oral, presentation
• Demonstrated success in building strong working relationships with diverse teams
• Highly proficient in Google Suite and MS Office
• Strong organizational and administrative skills, able to prioritize and multi-task
• Strong attention to detail
• Working knowledge of Employment Standards Act, 2000 (ESA) as well as other applicable legislation such as the Occupational Health and Safety Act (OHSA), Human Rights Code

Please note this position is hybrid with 2 days/week on site in Kanata, Ontario.

As part of our recruitment process, we may utilize artificial intelligence tools to support or assist the review of applications. These tools may help us identify candidates whose qualifications best match job requirements.

DistillerSR Inc. is committed to providing a respectful, welcoming, and inclusive work environment where every single employee can bring their full self to work, thrive, and be successful. Please let us know if you need any accommodation during the recruitment process.