Our Fleet Management team is currently looking for a Junior Fleet Coordinator to come and assist with a Maternity Leave Coverage, based in Vaughan, ON.

Reporting to the Fleet Support Services Manager, this position is responsible for providing clerical and administration support for all aspects of Fleet services.

Duties and Responsibilities

• Maintain rental contract packages (record terms of the contract in equipment master of JDE, inform Fleet Support Services Management and Fleet Accounting regarding changes in terms & inform involved parties regarding contracts coming to an end to facilitate return of units or extension of the contracts)
• Generate JDE purchase order for services, parts and rentals while ensuring commitment is limited to duration of equipment requirement as per project request
• Process supplier invoices using Transform AP program, follow up with suppliers for missing invoices and ensure all completed work on equipment is received within the GL timeframe
• Maintain rental equipment purchase orders in JDE by reviewing need for existing (open) purchase orders of rental equipment and taking actions, such as closing/cancelling unrequired purchase orders or extending value or term of certain purchase orders if the intended period of rental is extended due to operations need for the unit
• Communicate with rental suppliers on various issues of rental equipment contracts based on direction of Fleet Support Services Management
• Work with on-site fleet equipment trackers of projects on acquisition, rental damages & rental returns of equipment
• Maintain, update, and report status of rental equipment in JDE and take appropriate action on rental units returned by projects to either return to vendor or seek opinion of Fleet Support Services Management regarding possible acquisition if unit was acquired under RPO
• Maintain and update equipment location changes within the JDE program for the East region on the instruction of Fleet Support Services Management and/or Verizon GPS tracking report
• Assist Fleet Support Services Management with administrative/paperwork of meetings with rental suppliers
• Track area units for expired & soon to expire fleet unit certifications
• Scan and add completed work orders to Fleet SharePoint
• Arrange paperwork for license plate retrieval and update JDE/associated trackers with any new plate or plate changes information
• Create mechanic personnel timesheets in mVolts
• Create PNC reports for the Fleet Support Services Manager and mechanics for monthly Visa transactions.
• Work closely with Fleet Support Services Management to ensure all relevant Fleet documents and Fleet administrative tasks and compliance items are completely and carefully managed.
• Manage various spreadsheets and reporting tasks
• Coordinate equipment repairs with mechanics in a timely fashion

Requirements

• High School Diploma (or equivalent)
• 3 years administrative experience
• Demonstrated computer software proficiency with Microsoft Office with a Strong working knowledge of Microsoft Office Suite - Excel, Word and Outlook
• Knowledge of fleet dispatch and trucking regulatory environment across Canadian provinces
• Experience with the tools, equipment, vehicles, and gear required for execution of work
• Proven ability to clearly and effectively communicate information and clarify requirements both orally and in writing by creating reports, correspondence, contracts, requests, and other documentation

Preferred Skills / Qualifications

• Post-Secondary education in administration
• JD Edwards experience
• Experience with project or equipment administration

Benefits

We offer a comprehensive and competitive total rewards package that incorporates a complete range of employee benefits to ensure you have the tools necessary to manage, maintain, and improve your health and wellbeing.

About our Business

Valard Construction is Canada's premier utility contractor providing comprehensive EPC+ (engineering, procurement, construction) and maintenance services to utilities, independent power producers, mining, oil and gas industries and rural electric associations. We have the capabilities, knowledge, and resources to take on any project, any size, any complexity, anywhere. We are also part of Quanta Services, the largest electrical power contractor in North America.

Valard Construction is an equal opportunity employer.

Learn more

Visit us at www.valard.com and connect with us on our social media channels for our latest news, employee stories, community activities, and other updates.

* Depending on qualifications, the successful candidate may be offered a position at a more appropriate level.

* Applicants must have legal authorization to work in Canada with no restrictions.

* Valard Construction is committed to providing employment opportunities to all qualified individuals, without regard to race, religion, age, sex, color, national origin, sexual orientation, gender identity, veteran status, or disability. Accommodation for applicants with disabilities is available on request during the recruitment process.