Position: Project Coordinator/Office Administrator

Location: HYBRID - Remote & Toronto Head Office location

Estimated start date: July 2025

Salary: $46,000 - $51,000 per year

Benefits: Extended Health Care

Schedule: Monday to Friday

Mandatory 3-4 days in office

We kindly ask that applicants submit only one application for this position, as multiple submissions will not be reviewed

Keel Digital Solutions and Our Culture

Keel Digital Solutions is a technology and innovation organization positioned within the healthcare sector, with a focus on providing unparalleled service to clients through state-of-the-art technology, virtual health care and laboratory services.Each member of our team plays an important role in executing best-in-class solutions with the very best in people, process, suppliers, technology, and business intelligence.

The Project Coordinator & Office Administrator plays a dual role, supporting both project execution and office operations. Approximately 70% of the role focuses on project coordination, while the remaining 30% supports office administration. The Project Coordinator works closely with project managers and senior staff to track resource allocation, monitor staff time spent on projects, and support ongoing reporting needs for internal and external stakeholders. This role helps ensure projects stay on track and that project and office operations run smoothly and efficiently. Strong organizational skills, attention to detail, and communication abilities are essential.

Responsibilities and Duties

Project Coordination

• Support the project manager in overseeing project execution and resource planning.
• Track and report on staff time and resource allocation across multiple projects.
• Assist with compiling and preparing regular reports on project progress, resource utilization, and timelines for internal and external stakeholders.
• Develop dashboards, spreadsheets, and/or reporting tools to monitor project activities.
• Liaise with internal teams and external partners to define project requirements and objectives.
• Prepare and maintain comprehensive project documentation and records.
• Coordinate project activities, meetings, and communications.
• Take meeting notes and track action items to completion.

Office Administration

• Order and manage office supplies, groceries, and inventory.
• Coordinate office deliveries, maintenance, and repairs.
• Ensure the office environment remains organized and presentable.
• Manage seating assignments for in-office staff
• Coordinate weekly team lunches and catering for meetings and events.

Mandatory Skills and Qualifications

• Bachelors degree in Business Administration, Project Management, or a related field.
• Experience with reporting and data tracking tools (e.g., Excel, Google Sheets, dashboards)
• Excellent organizational and multitasking abilities
• Strong communication and interpersonal skills
• Proficiency in Microsoft Office Suite and Google Workspace

Preferred Skills and Qualifications

• Experience in project coordination. Project Management certification is an asset, but not required.
• Experience in office administration.
• Familiarity with project management tools (e.g., Asana, Jira, Smartsheet, MS Project)

Our Commitment to You

• An ethical and fair environment that is inclusive, high energy and best-in-class
• Training and structured onboarding to ensure you are set up to succeed
• Leadership, coaching and mentorship towards a rewarding career
• Competitive total compensation package that includes paid vacation and health/dental benefits
• A deep understanding of how your role supports the companys strategy and how the companys strategy supports you
  

Keel Digital Solutions is an equal opportunity employer and employs personnel without regard to race, ancestry, place of origin, color, ethnic origin, language, citizenship, religion, gender identity, sexual orientation, age, family status, disability, physical and/or mental handicap or financial ability.

While remaining alert and sensitive to the issue of fair and equitable treatment for all, Keel Digital Solutions is committed to helping individuals with disabilities participate in the workplace and ensure equal opportunity to compete for jobs. If you require accommodation, please [email protected] further assistance. Please note this email address is intended for use only to request accommodation as part of the application process. Any other correspondence will not receive a response.