Summary of Position

Under the direct supervision of the Regional Administrative Development Manager this position provides administrative support for the Calgary Corporate office.

Qualifications & Requirements

• High school diploma or equivalent
• 1-2 years' experience in an office setting is preferred
• Demonstrated ability to work independently within an environment that fluctuates rapidly, between being fast paced and demanding to quiet and solitary.

Indicators & Attributes for Success

• Attention to detail
• Ability to stay on task and follow through
• Customer/client focus
• Positive attitude
• Independent and strong initiative
• Communication skills
• Prioritization and organizational skills
• Strong team-player

Primary Responsibilities

• Answers central telephone system and directs calls accordingly.
• Prepares outgoing mail and shipments; sorts and distributes incoming mail daily.
• Assists Sales District Manager/Team with administrative duties; other office management staff, as needed.
• Greets external guests, completes security checks, and accompanies visitors accordingly.
• Provides a warm and welcoming experience for all visitors, including internal visitors from US districts.
• Keeps all conference rooms and visitor offices tidy and stocked with supplies.
• Tidies up kitchens nightly and restocks at regular intervals.
• Reports office maintenance issues to building management.
• Maintains office supply inventory.
• Sets up parking and building permissions for new employees.
• Works with IT for new employee access badge distribution.
• Coordinates staff events, such as volunteer, team building and holiday events.
• Supports Sales and Marketing Teams to develop and stock branded items and customer gifts.
• Flexibility for daily duties is a must.

Working Conditions/Environment

• Operates in a professional and/or business casual office environment.
• Routinely uses standard office equipment such as laptops, personal computers, photocopiers/scanners, and smartphones.
• At desk at 8am MST daily, to receive morning deliveries.
• Occasional overtime work (evenings and weekends) may be required as job duties demand.