Company Description

HiTech Window & Blinds is dedicated to transforming living and working spaces into stylish and functional environments with our range of blinds and shades. We prioritize quality and innovation to enhance the way natural light is experienced. Our commitment lies in creating havens of style, comfort, and functionality for our customers.

Role Description

This is a full-time on-site role for an Office Administrator located in Surrey, BC. The Office Administrator will be responsible for handling administrative tasks, managing office equipment, communicating with dealers, providing excellent customer service, and handling office administration duties on a daily basis.

Key Responsibilities

Bookkeeping & Financial Administration:

• Maintain accurate financial records and transactions
• Process accounts payable and receivable
• Assist with invoicing and payment tracking
• Prepare basic financial reports and statements
• Support month-end and year-end procedures

Office Software & Administration:

• Proficiently use Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Manage digital filing systems and databases
• Create and maintain spreadsheets for inventory, sales, and reporting
• Handle general administrative tasks and office organization

Dealer Relations & Communications:

• Serve as primary point of contact for our dealer network
• Process dealer orders and inquiries promptly
• Maintain dealer database and contact information
• Coordinate product deliveries and logistics with dealers

Professional Correspondence:

• Draft, review, and send professional emails to clients, dealers, and vendors
• Prepare business letters, quotes, and proposals
• Maintain consistent brand voice in all communications
• Handle customer service inquiries via email and phone

Qualifications

• Administrative Assistance and Office Administration skills
• Proficiency in using office equipment
• Strong communication and customer service abilities
• Experience in office administration roles
• Organizational and time management skills
• Attention to detail and accuracy
• Ability to work effectively in a team
• Knowledge of basic computer applications