The Central Group of Companies is an industry leader in performance-driven marketing-at-retail solutions, specializing in both packaging and point-of-purchase (POP) display with clients across North America. Our dynamic company offers employees a collaborative, client-focused and business casual workplace with excellent benefits, and a unique supportive family culture.

If you embody integrity, teamwork, passionate excellence, and you enjoy working in a high-performing and high-energy environment, we are currently recruiting a highly motivated individual for the role of Accounts Receivable Analyst.

JOB SUMMARY:

Assess and monitor customer credit risk levels based on system transactions, sales input and external credit references.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

Invoicing: (Done daily)

• Prepare and balance all invoices daily.
• Provide required information to sales representatives.
• Respond to all inquires pertaining to invoices in a timely manner.
• Match packing slips with purchase order and/or the customer order acknowledgement.

Accounts Receivable:

• Collect monies owed on overdue accounts by communicating on a weekly basis with customers who are past terms, both verbally and in writing.
• Follow up on a timely basis with payment orders and queries affecting payment of accounts.
• Scrutinize ‘Receivable Aging Report' daily and follow up regularly with customers to ensure the aging dollar levels are consistently maintained at the lowest levels possible. Determine as quickly as possible when interventions required from the sales rep/sales manager and ask for help.
• Build rapport and follow up with credit investigations services firm, collection agency and accounts receivable insurance provider.
• Approve and sign off orders for tooling and orders for production based on customer's present credit position.
• Respond to credit information requests concerning Central's customers from other companies as required and authorized.
• Checks all printed invoices before forwarding to the Cost Specialist for final approval, as well as review that the quantities match the packing slip, prices match the customer order, customer name is correct, header information is complete, the sales rep is on the invoice and appropriate taxes are charged.

Accounts Receivable Insurance:

• Request insurance coverage for all new accounts
• Maintain insurance listing on customer accounts
• Monitor named insurance coverage on all customers
• For customers where credit insurance is declined, obtain approval from CFO/Controller before allowing sales transactions.
• Ensure that all customers with a zero credit limit are not given credit terms. (instead COD or cash in advance)
• Ensure that all accounts receivable claims are filed within 90 days of the insolvency or 180 days of the invoice date.

Problem Accounts:

• Any concerns in the portfolio should be brought to the attention of the Controller.
• For any account deemed to be a problem account, any orders or tooling orders will be placed ‘on hold' pending direction from the Controller.
• Refer specific accounts in problem situations (60 days or more past the invoice date, customers that are avoiding calls, customers being uncooperative, customers lying or rumors of cash flow issues or other financial trouble, etc.) to the Controller as well as the appropriate Sales Representative, Sales Manager to assess and take further action.

Company Banking:

• Enter all cash receipts into the system and entering all cheques received into cash receipts.
• Follow up on wire transfers received
• Deposited and send information required to transfer funds from other countries. Calculate bank charges.
• Establish, implement and maintain procedures for the safe keeping and maintenance on and off premises of all records and documentation relating to the position (i.e. invoices, cash receipt records)

REQUIRED SKILLS:

• Microsoft Office
• Relationship and communication skills, both written and verbal
• Organizational and time management
• Demonstrates good judgment in examining and resolving problems.
• Respects the confidentiality of company business, customers, and other personnel (pay, etc.)
• Ability to read and comprehend simple instructions, short correspondence, and memos.
• Ability to write simple correspondence.
• Ability to effectively present information in one-on-one and small group situations to customers, clients, and other employees of the organization.
• Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals.
• Ability to write routine reports and correspondence.

About The Central Group of Companies

Central Group is committed to equal opportunity employment. Accommodations are available upon request from people with disabilities during the recruitment and selection process.

We thank all applicants, however, only those selected for an interview will be contacted.