FACILITIES/EVENTS COORDINATOR

TEMPORARY

TORONTO, ON

Do you have experience in facilities maintenance?

Are you an expert at planning and running events?

Do you have incredible client service skills and a “no job to big” attitude?

The Company

Our Client works with a large range of professional services to equip businesses to grow and succeed.

Company Perks and Rewards

• Competitive Pay Rate ($31/hr)
• Great, accessible downtown locations
• Fantastic team of driven individuals
• Excellent opportunity to polish your skill
• Potential for a permanent position

The Job!

You will be responsible for managing end-to-end event venue planning, from client intake through to event day support as well as other administrative and facility-related tasks.

• Assisting with the setup and teardown of internal meetings, including preparing food and beverage service for guests
• Assisting in creating and hosting quality activities (like holidays or socials)
• Assisting with event sales inquiries
• Monitoring and responding to vendor inquiries, processing activity permits, and coordinating with the security team to ensure seamless access and compliance
• Managing vendor and contract coordination, including scheduling for installations, deliveries, and on-site work
• Facilitating interactions between tenants, vendors, and building staff to maintain efficient operations and high-quality service
• Ensuring all vendor requests are processed within a strict 24-hour turnaround time to meet operational demands
• Maintaining a high level of professionalism in all communications and interactions, as some tenants invest millions in rental space and expect exceptional service
• Other ad-hoc tasks, such as reception coverages, as necessary

What you bring to the job:

The ideal candidate is someone who is outgoing and confident. You also come with the following:

• 2-5 years of facilities/events experience, preferably from a professional services firm
• Demonstrated experience with volunteer management and Eventbrite registration
• Experience in event venue management and coordination is preferred
• Strong initiative, practical problem-solving skills, and attention to detail
• Detail oriented and takes pride in their work
• Excellent communication and client service skills
• Strong work ethic and ability to work independently as well as within a team

Qualified job seekers are asked to apply with attention to Shannan Willoughby.

I really look forward to hearing from you, but please understand that I will only be contacting those that are applicable for the role!

Options Consulting Solutions is an equal opportunity employer and welcomes applications from all individuals. Applicants selected for an in-person interview will be asked whether specific accommodations are needed to support a personal disability.

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