We are experiencing continuous growth and looking for a highly proactive and organized Executive Assistant / Office Manager to support our President / CEO as well as coordinate the day-to-day operations of our Richmond Hill office. This position will be working in our office in Richmond Hill, ON Monday through Thursday, with the option to work remotely on Friday.

The Executive Assistant / Office Manager will provide administrative support to the President, facilitating communication and ensuring efficient operation across all offices in Richmond, BC, Calgary, AB and Richmond Hill, ON. This role requires strong organizational skills, adaptability, and the ability to work in a fast-paced environment. The candidate must be comfortable managing tasks across multiple locations and coordinating with various internal and external stakeholders.

Key Responsibilities:

· Executive Support (60% of the role):

• Serve as the primary point of contact for the President, managing calendars, scheduling meetings, and coordinating travels.
• Act as the face of the President, fostering a professional and welcoming environment for internal and external stakeholders.
• Organize and prepare materials for meetings, including creating agendas, taking meeting minutes, and following up on action items.
• Create polished PowerPoint presentations and other materials for meetings and events.
• Handle incoming correspondence, including emails and phone calls, and ensure timely responses. Draft, proofread, and manage communication on behalf of the President.
• Handle confidential information with utmost discretion and professionalism.
• Any other duties as assigned by supervisor.

· Office Coordination (40% of the role):

• Oversee day-to-day operations of the Richmond Hill office, ensuring a welcoming and efficient workspace for employees and visitors.
• Coordinate between all Peak offices to ensure seamless operations, including liaising with staff and booking meeting rooms.
• Assist in organizing company events, conferences, and team meetings across locations.
• Collaborate on special projects, assisting with research, reporting, and deadline management as needed.

Qualifications:

• At least 5 years of proven experience as an Executive Assistant or in a similar administrative role, preferably supporting executives.
• Strong proficiency in Microsoft Office Suite (Teams, SharePoint, Word, Excel, PowerPoint, Outlook) with demonstrated expertise in creating impactful presentations.
• Exceptional organizational skills, with the ability to prioritize tasks and anticipate business needs.
• Professional demeanor with excellent written and verbal communication skills.
• Highly proactive, with a strong interest in understanding the business and its priorities.
• Comfortable learning new tools, systems, and processes as required.
• Strong team player who can independently manage tasks and projects with minimal supervision.
• Experience in office management or event coordination is an asset.
• Familiarity with working across multiple offices and remote teams.

The Peak Group of Companies is an equal opportunity employer. We respect the dignity and worth of every individual in the workplace and value the importance of diversity, fairness, and trust. We offer a dynamic work environment and a competitive compensation package. Our goal is to attract, develop, and engage employees with exceptional ability and diverse backgrounds.

We thank all applicants for their interest, however, at this time, we will only be considering applicants who are currently eligible to work in Canada.