Position Title: Project Execution Coordinator

Location: Fort Saskatchewan, AB (Hybrid: Site, Office & Work From Home)

Salary: $75,000 $85,000/year (based on experience)

Additional Compensation: Paid overtime when on site, travel, and LOA if applicable.

About Canoco:

At Canoco Energy Services, we specialize in turnarounds, asset management, fabrication, and new construction projects, driven by a strong commitment to safety, quality, and a we care culture. Our team thrives in a fast-paced, collaborative environment where flexibility, initiative, and follow-through matter.

Were looking for a Project Execution Coordinator whos organized, tech-savvy, and comfortable wearing multiple hats. In this role, youll help connect the moving parts between our Project Managers, Superintendents, onboarding team, and clients playing a key role in keeping projects aligned and on track.

This is a hands-on role that evolves with project demands perfect for someone who enjoys variety, owns their work, and sees the bigger picture.

What Youll Do:

• Oversee onboarding/mobilization requirements for all projects including matrix setup based on RLPs.
• Collaborate with the Recruiting and Onboarding team to ensure new hires are ready to go.
• Support site administrators and contribute to consistent onboarding and project tracking.
• Work with Project Managers to gather and organize project-specific details and client requirements.
• Prepare and distribute first-day emails with tailored project info.
• Use tools like Aimsio, Monday.com, BambooHR, and Microsoft 365 to track project performance and documentation.
• Help set up and maintain LEMs ensuring timely and accurate data entry for billing and reporting.
• Support time entry validation and cost tracking; flag discrepancies to ensure accuracy.
• Liaise with clients around schedules, documentation, and access coordination.
• Assist with project start-up logistics equipment lists, supply requests, and vendor coordination.
• Support the HSE team by flagging safety ticket expiries and maintaining up-to-date training records on site.
• Build automations in Monday.com, maintain project boards, and help train others on system use.
• Jump in where needed onboarding folders, troubleshooting time entries, or helping with a new mobilization.
• Contribute to 'The Canoco Way' a culture of accountability, care, and safety always.

What You Bring:

• 25 years of experience in an administrative or coordination role, ideally in industrial, oil & gas, energy, or construction environments.
• Strong written and verbal communication skills able to interact clearly with site teams, head office, and clients.
• Experience using Microsoft Office, with confidence in learning and using systems like Aimsio, Monday.com, and BambooHR.
• Proven ability to organize, prioritize, and manage multiple deadlines in a fast-paced environment.
• Clear attention to detail, with strong problem-solving skills and a commitment to accuracy.
• Able to work independently while contributing to a collaborative, team-focused culture.
• Adaptable and composed when priorities shift or project details evolve.
• A proactive, self-starting mindset comfortable identifying gaps and following through.
• Comfortable handling sensitive information with discretion and confidentiality.
• Understanding of field-level onboarding, safety documentation, and compliance processes.
• A keen interest in project coordination and continuous improvement.
• Valid drivers license with a clean driving record.

What Success Looks Like:

• Anticipating what the team needs before they ask.
• Keeping the backend organized while field activity ramps up.
• Adapting quickly when project details change.
• Being proactive in chasing down missing documentation or clarifying details with field teams.

Why Join Canoco?

• Competitive salary and overtime/LOA where applicable
• Paid time off including vacation and sick days
• Benefits package, including dental care, extended health care, and life insurance.
• Flexibility to work from home, office, or site depending on project needs
• A collaborative team that values respect, initiative, and reliability
• An opportunity to grow with a forward-thinking company where your work makes a difference