Role Overview: Document Control Manager

WeBuild Canada is seeking a highly organized and detail-oriented Document Control Manager to support the refurbishment and construction of a deepwater intake tunnel in anticipation of a project we intend to commence in the Summer of 2025.

This critical infrastructure project demands rigorous documentation standards to ensure compliance with nuclear safety regulations, engineering specifications, and project timelines. The successful candidate will lead the development, implementation, and oversight of document control systems, ensuring the accurate management, distribution, and archival of technical documents, drawings, and records across multidisciplinary teams. This role is pivotal in maintaining traceability, quality assurance, and regulatory compliance throughout the lifecycle of the project

What You Will Do:

• Create document control guidelines and responsibilities and ensure these are executed and followed appropriately.
• Implement a document management team and system in line with the needs of the organization including but not limited to project initiation for various projects within the organization.
• Define and implement the tools, systems, policies and procedures necessary to effectively manage document control requirements.
• Act as the main point of contact for document control with internal and external stakeholders.
• Establish document management best practices and opportunities for continuous improvement.
• Develop and implement work processes and procedures such as Operations and Maintenance Document Review Control, Design/Engineering Document Review Control, Correspondence Control, Contract or Vendors Data Management, Standards Management, Project Standards and Document Numbering.
• Design and implement detailed work instructions to support the approved procedures.
• Ensure all document management equipment (hardware, software, etc.) is effectively maintained.
• Manages and maintains department budget and headcount.
• Monitor staff performance and quality of work through providing coaching/mentoring and training .
• If required, set up hard copy filling system with wet signature hard copy filing.
• Champion the development of improved document workflows to reduce timelines .

Experience You Will Bring:

• College graduate with 10+ years of Document Control experience, or an equivalent combination of education and related experience.
• A minimum of 10 years' document control experience in a construction project/site environment with a minimum 5 years' experience in a lead document control role.
• Proven experience and ability in all aspects of the document control function (design, implementation & management), including document management/control systems, processes, procedures, software tools.
• Capacity to determine program objectives / requirements to develop standards / procedures for diverse engineering and construction document management activities.
• Experience working in a fast paced and startup project environment with demonstrated capability of working under tight timelines.
• Knowledge of rail engineering, operations and maintenance terminology is an asset.
• Leader in using computerized Document Management applications / Electronic Document Management Systems (EDMS); including Aconex.
• Highly proficient with Microsoft Office Suite.
• Strong EDMS skills, including systems such as SharePoint, Aconex, etc.

Why Join Us?

• Competitive pay, comprehensive health and dental benefits, and RRSP matching plans. The opportunity to work on one of the most exciting infrastructure and civil engineering projects in Toronto. A wide array of learning and development opportunities. A work environment focused on health and safety.