About the Role

The Office Administrator will be an independent worker and self-starter, responsible for managing various administrative and operational tasks to support the company's logistics and accounting functions.

Responsibilities

• Review daily all emails for customer orders and requests and related documents.
• Print and/or check/forward/process all supplier invoices and PODs.
• Coordinate with freight forwarders.
• Submit outbound orders to the warehouse to ensure deliveries per customer request.
• Ensure proper delivery appointments are acquired for every load – whether it be through electronic request (Sobeys, Metro) or via email/phone requests.
• Prepare all customs documents for all export/import loads.
• Conduct CERS reporting for ocean loads.
• Distribute documents to freight forwarders/warehouses, etc.

Qualifications

• Very familiar with Microsoft Office including Outlook.
• Good knowledge of import/export requirements both US and other countries (including US FDA and CDN CFIA) is an asset.
• Be comfortable with working in multiple currencies.
• Accounting: All functions of full cycle (accounts payable, inventories, and receivable, etc.) to trial balance, including monthly payroll/deductions and HST filings and regular bank reconciliations.

Required Skills

• Independent worker/self-starter.
• Strong organizational skills.
• Attention to detail.

Preferred Skills

• Experience with QB Premier edition desktop.
• Knowledge of logistics and supply chain processes.