"Potentia" meaning Power, is the Latin root word for Potential. As a full service HR Firm, Potentia Human Resources Inc. helps people and organizations reach their potential through exploring what is possible. With values of Positivity, Courage, Integrity, Collaboration, and Trust, we exist with the primary Purpose of Elevating People & Achieving Excellence.

Are you administrative in nature? Tech savvy? Do you love to organize and create systems that enable efficiency? Are you a make it happen person who takes ride in diving in and crossing the finish line on to do lists and action items? Are you known for anticipating needs and planning ahead to ensure success? Then this could be the perfect place for you...

We are seeking an energetic human to dive into supporting our practice as an Administrative Coordinator on a part-time basis, Monday to Friday, 25 to 30 hours a week (hours and start times based on the preference of the successful candidate). In this role, you will ensure the smooth and efficient operation of our business by providing high-level administrative support including managing schedules, communications, and priorities so that our Chief People Officer (CPO) can focus on delivering excellence and engaging our clients. As the right hand person to our CPO, your primary responsibility will be supporting her in an Executive Assistant/Personal Assistant capacity, however you will also be providing administrative support to our team when required.

Specific responsibilities include:

• Calendar and schedule management: Prioritizing and coordinating meetings, appointments, and travel;
  
• Communication management: Managing emails, phone calls, social media, and correspondence;
  
• Meeting preparation and follow-up: Preparing agendas, attending client meetings, taking minutes, and ensuring action items are tracked and taken;
  
• Confidential support: Managing sensitive information with discretion and professionalism;
  
• Project coordination: Assisting with or overseeing specific internal and client projects and initiatives, proofing documents & creating presentations;
  
• Record keeping and documentation:Maintaining files, databases, and documentation to ensure accuracy and accessibility;
  
• Process and system support: Assisting with administrative procedures, improving workflow efficiency, and managing workflows and databases.
  

Personal Assistant to CPO responsibilities may include: running errands, picking up supplies, meeting preparation, shopping, and various "House Manager" type responsibilities. The opportunity to accompany our CPO in travelling to clients from time to time may arise (but not required).
About Potentia HR: Potentia is a values-based, award winning organization, focused on building strong relationships with our community and our clients. Giving back in our DNA and the best way to feel great is by watching the organizations and people that we support thrive. As a team, we believe that “it is never about me”, it is always about honoring the strengths in others and doing what we can do to bring out the best in others and each other.
About You: You are admin and tech savvy, you love to organize and create systems that enable efficiency. You are the person that jumps in to say "I got this!, I can do that for you".... or ...."I would love to learn that! " You are a make-it-happen person who takes pride in diving in and crossing the finish line on to-do-lists and action items.
Requirements

• Expert computer skills and a Microsoft Office guru;
  
• Exceptional communication skills and builds relationships easily;
  
• A flair for leveraging technology and are very adept at learning and implementing new systems;
  
• Ability to work independently and take initiative to support the team;
  
• A desire to learn by challenging yourself, reaching up and stretching your abilities, and strive for excellence;
  
• In possession of a valid driver's license and access to a reliable vehicle.
  

Check out what Potentia HR is all about at www.potentiahr.ca; if you could see yourself thriving in our environment, supporting our journey and learning every day, we are looking forward to hearing from you! We anticipate offering the successful candidate $26 an hour; we are excited about what the future has in store for us and take our company to new heights!