About the Company
We are seeking a proactive, organized, and detail-oriented Office Administrator to join our client's team on a part-time(24 hours), one-year contract basis. In this role, you will support daily office operations, ensure a smooth and efficient workplace environment, and assist with administrative tasks across departments. This is an excellent opportunity for someone who enjoys a dynamic and collaborative work environment.
About the Role

Daily Responsibilities

• Manage and distribute incoming mail

• Receive deliveries and provide office access to visitors and vendors

• Greet guests and create a welcoming office environment

• Maintain and organize office operations and procedures

• Respond to emails and general inquiries

• Support management with administrative tasks as needed

• Oversee general office upkeep, including:

  • Refilling snacks and beverages

  • Unpacking deliveries

  • Keeping the workspace tidy

  • Emptying dishwashers

Weekly Responsibilities

• Handle courier services (e.g., shipping swag, processing courier requests)

• Review and approve vendor invoices

• Process invoice payments

• Serve as the point of contact for meeting room bookings

• Monitor and reorder office supplies as needed

• Manage corporate card usage and expense reporting

Monthly / As-Needed Responsibilities

• Reorder snacks and drinks for the office

• Coordinate catering for meetings and office events

• Onboard new staff members in the Toronto office

• Assist with employee offboarding, including equipment returns

• Liaise with building management for maintenance issues or key fob requests

• Collaborate with the brand manager on merchandise and swag orders

• Communicate with the cleaning company regarding schedule adjustments and supply needs

• Monitor the phone answering service and mailbox; direct inquiries to appropriate contacts

• Coordinate with IT regarding office equipment and technical needs

• Support planning and execution of company events

• Arrange and send gifts for first-year employee anniversaries
  

What You Bring

• Proven experience in an administrative or office coordination role

• Excellent organizational and time management skills

• Strong written and verbal communication abilities

• Comfortable working independently and multitasking

• Proficient in Microsoft Office Suite

• Ability to lift and move light office supplies or deliveries when needed