We are looking for the visionaries, the change-makers, the self-starters who are seeking more from their career. Change begins with the small decisions we make, each day, to support each other and strive to create inspiring incredible educational experiences for all students, no matter where they are or how they learn. This concept connects deeply to the idea that, in choosing a career with Yorkville University, you will have the opportunity to push boundaries, flex your creativity and inspire positive change for so many people. It's also a call-back to the transformative power of education itself.

Our core values put the student experience at the center of what we do, reflecting who we are and aspire to be. If you want to shine a light on academic excellence, be empowered to make an impact on the transformation of the Canadian post-secondary education landscape, and work collaboratively beyond levels, join us.

Who we need

Reporting to the CEO and the Provost, we are looking for an Executive Assistant to join us. As our new Executive Assistant, you will be highly responsive to the needs of the CEO and the Provost, ensuring the seamless execution of complex administrative tasks, projects, and meetings while managing communications, reporting, and calendars. You will engage with extended and academic leadership, board committee members, and internal and external stakeholders, acting as a key point of contact.

This is a hybrid role, working 3-4 days a week at our downtown Toronto office.

Who you are

You are an experienced, highly organized, proactive Senior Administrative or Executive Assistant. You have the best practices, technical skills, and administrative knowledge to work with minimal direction and support executive leadership. You are collaborative, analytical, and genuinely motivated to be part of a progressive university. You can operate proactively, with considerable discretion, speed, and efficiency.

What's in it for you

Impact and ownership. You will be part of a progressive, private university undergoing transformation. This is a highly visible and rewarding role for someone curious, energetic, and driven to make an impact. You will take ownership of high-profile tasks and projects, introduce best practices, and implement meaningful solutions. You will have the autonomy to manage your responsibilities and earn recognition for your contributions to institutional excellence.

Exposure and influence. You will have the unique opportunity to interact with the University's strategic vision, gaining insights into key performance indicators, academic policies, faculty-driven initiatives, program development, and resource management. You will work closely with passionate leaders, innovators, and changemakers who are committed to mentorship, knowledge sharing, and continuous improvement, enabling you to understand and influence how priorities are shaped and implemented.

Career development. This is a career-defining opportunity for someone passionate about education, project coordination, and relationship building. Opportunities for your future here include growing your ownership in this highly valued senior administrative role, leading initiatives, engaging in higher-level stakeholder engagement, or developing into other results-driven roles.

As our new Executive Assistant, you will:

• Provide high-level executive support. You will ensure efficient, accurate, and confidential support to the CEO and the Provost. You will manage the daily operations of their offices with precision and discretion. You will oversee and align complex calendars and schedules, proactively resolving conflicts and ensuring coordination with academic calendars and institutional priorities. You will coordinate meetings, conferences, and travel logistics, and you will brief leaders in advance of all engagements by identifying, monitoring, and articulating critical action items and key developments.
• Support strategic initiatives and institutional priorities. You will play a supporting role in advancing strategic projects across the University. You will conduct research, analyze materials, and develop insights to guide decision-making. You will create project schedules, establish documentation to track deliverables and report on progress. You will review and support strategic planning processes to ensure alignment with institutional goals and desired outcomes.
• Manage communication and stakeholder engagement. You will serve as the primary point of contact between leadership and all internal and external stakeholders. You will manage email correspondence, respond to and prioritize inquiries, and communicate with professionalism and discretion. You will ensure that every interaction reflects the appropriate tone, responsiveness, and interest, solving problems and addressing concerns in a timely and judicious manner.
• Coordinate meetings, events, and Board logistics. You will organize and support virtual, in-person, and phone meetings and events. You will prepare agendas, background materials, presentations, and reports. You will draft and edit documents, produce meeting summaries, and archive essential records. You will manage end-to-end logistics, including arranging venues, coordinating technology, preparing materials, and supporting follow-up actions.
• Oversee documentation and administrative systems. You will prepare and edit reports, presentations, papers, and correspondence. You will ensure accuracy, clarity, and consistency in all written content. You will maintain organized virtual records using platforms such as SharePoint, preserving the integrity of archives and key documents for leadership reference.
• Administer budget and financial operations. You will support the budget functions of the Offices of the CEO, and Provost. You will manage allocations, process invoices, track expenditures, and prepare expense reports. You will provide oversight and follow-up on financial approvals and ensure compliance with institutional policies.
• Foster a collaborative and inclusive culture. You will nurture positive relationships across the institution, promoting a respectful, diverse, and inclusive work environment. You will support team-building and cultivate a strong sense of shared purpose and collegiality throughout the University.

You have:

• The education. You have an undergraduate degree, preferably in a business-related field.
• The experience. You bring experience demonstrating progressive increases in accountabilities, supporting senior administrative leadership within a complex, multi-stakeholder environment.
• The ownership. You are self-motivated, curious, and driven. You take full ownership of your work and consistently seek opportunities to learn and improve. You thrive in a high-growth, fast-paced environment and hold yourself to the highest standards of confidentiality and professionalism. You balance autonomy with collaboration and are passionate about representing the work and initiatives of senior leadership with integrity and purpose.
• The project management skills. You have experience planning, coordinating, and executing complex projects from initiation through to completion. You are a creative and solutions-focused problem solver who can manage multiple priorities, navigate ambiguity, and address issues proactively. You create and maintain project schedules, track progress, and ensure that every milestone is met with precision and attention to process.
• The technical skills. You have advanced proficiency in Microsoft Office Suite, including Teams, and are highly skilled in SharePoint and project management tools such as Smartsheet. You are comfortable with productivity and communication platforms; exposure to Adobe Creative Suite would be considered an asset. You have the analytical and organizational skills to collect and analyze data, drawing actionable insights to support informed decision-making.
• The interpersonal skills. You have exceptional oral and written communication abilities and a professional presence that fosters trust and collaboration. You can confidently represent the University in interactions with faculty, staff, students, and external partners. You can influence without authority, manage conflict with diplomacy, and build effective relationships at all levels. You value and respect diverse experiences and perspectives and are skilled at using a variety of communication tools to support inclusive engagement.

Why work at Yorkville University?

• An atmosphere that successfully blends an entrepreneurial culture with education. We value innovation and continuously look towards expanding our programming, working with the latest research, tools and solutions. As a private school with government approval of our offerings, we have the opportunity to do more, stay current and be future-forward.
• The chance to accelerate your career and disrupt education by responding to the needs you see and purposefully challenging the status quo. Everything we do here is about delighting and engaging our employees - and ultimately our students- from mentorship to teaching, from creative outlets to analytical ones.
• A place where all individuals feel welcomed in the academic and workplace environments and can bring their authentic selves to the educational and work spheres. We celebrate the full range of human diversity and we acknowledge that equal access to opportunities and services may require the removal of barriers that equity-seeking communities experience in trying to obtain this access.
• The opportunity to grow with access to free courses, certifications and programs - right up to our Masters' offerings.
• An appreciation for the insights and skills you bring to work with a competitive salary and comprehensive benefits, including a wide breadth of wellness services and a work-life balance.

Join us

We welcome and appreciate candidates with a range of backgrounds and experiences. If you have 70% of the qualifications we are looking for, express your interest.

What you can expect from our hiring process:

• A virtual interview with a Talent Advisor discussing your interest in the role and the company.
• A virtual interview with the Chief People Officer to share how your experience aligns with the needs of the CEO and the Provost.
• A virtual interview with a People team Director to share your interest and discuss how your experience aligns with the needs of the university.
• A virtual interview with the Executive Assistant to the CFO and COO to gain insights into the day-to-day and overarching goals of the role. It is a chance to ask questions about the responsibilities and the culture.
• A final virtual interview with the Chief Executive Officer to learn more about the expectations and accountabilities of the role. It is an opportunity to ask questions about the role, the office, and the university.

Diversity, equity and inclusion are a critical component of life at Yorkville University and Toronto Film School and we are committed to making these values an integral part of our culture. We encourage applications from all qualified applicants, including women, persons with disabilities, Black, Indigenous and People of Colour (BIPOC), people from the Lesbian, Gay, Bisexual, Transgender, Transsexual, Queer, Questioning, Two-Spirit, Intersex, Asexual + (LGBTQ2SIA+) community and other equity-seeking groups.

Yorkville University is committed to providing accessible employment practices that are in compliance with the Accessibility for Ontarians with Disabilities Act ('AODA'). If you require accommodation for disability, please notify Human Resources at 1-877-429-4029.

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