Office Manager – Level Contracting Inc.

Location: London, Ontario
Employment Type: Full-Time
Compensation: Commensurate with experience

About Us
We are a well-established general contracting company known for delivering high-quality construction projects in Southwestern Ontario. As we continue to grow, we are seeking a highly organized and detail-oriented Office Manager to support our operations and leadership team. This role is integral to keeping our financial systems, project documentation, and executive support running smoothly.

Key Responsibilities

Bookkeeping & Financial Management

• Full-cycle bookkeeping, including bank reconciliation, invoicing, accounts payable/receivable
• HST reporting and payroll processing
• Year-end tax documentation preparation for accountant submission
• Maintain accurate financial records and assist with internal reporting

Project & Office Administration

• Budget tracking and cost monitoring for multiple projects
• Collaborate with the Office Administrator to prepare project tenders and conduct quote comparisons
• Coordinate with suppliers, subcontractors, and clients for project documentation and logistics
• Maintain well-organized physical and digital filing systems for all company records

Executive Support

• Manage the Executive's inbox, calendar, and travel arrangements
• Prioritize correspondence and ensure timely responses to key stakeholders
• Provide administrative assistance as required for business development and operational needs

General Coordination

• Provide ongoing support to project teams, ensuring effective communication between trades and internal staff
• Support with permit tracking, scheduling, and general construction coordination tasks as needed

Qualifications

• Minimum 3 years of experience in office management, ideally within a construction or trades-related business
• Proficiency with QuickBooks Online bookkeeping software, Microsoft Office Suite, and Apple operating systems.
• Strong understanding of construction project lifecycles and budgets
• Excellent organizational, communication, and time management skills
• Ability to work independently and take initiative in a fast-paced environment

To Apply:
Please send your resume and a brief cover letter to [email protected]. We thank all applicants for their interest, however, only those selected for an interview will be contacted.