About

Reception House is a non-profit, community-based organization that delivers quality settlement, integration and support services to refugees and newcomers in Waterloo Region. Since 1987, Reception House has assisted thousands of refugees rebuild their lives in Canada through specialized programs and services designed to help them become established in their new communities.

We are currently looking for a full-time permanent Finance Manager on our Administration team. The Finance Manager will be responsible for overseeing all accounting operations to ensure the organizations financial health and sustainability, managing financial functions, and providing strategic guidance on financial matters and risks. This includes conducting financial research, analysis, and forecasting to support informed decision-making, preparing and monitoring budgets to align with organizational goals and funding requirements, and coordinating audits to ensure compliance with nonprofit financial regulations and standards. The Finance Manager plays a critical role in supporting the organizations mission to serve newcomers by fostering transparency, accountability, and efficiency in financial operations while contributing to the sustainability of its programs and services.

What youll do:

Accounting and Finance:

• Lead and oversee the operational finance function including the areas of treasury, tax, RRSP, payroll and accounts payable, to optimize efficiencies and performance.
• Maintain bookkeeping and financial records for Reception House, including separate records for specific programs, and other projects.
• Maintain the general ledger and prepare accurate financial statements as needed, including balance sheet, income statement, profitability reports, budget to actuals, etc.
• Manage the process of preparing annual budgets and forecast updates, in collaboration with the CEO and department leaders.
• Lead and manage the month-end, quarter-end, and year-end close processes, ensuring timely and accurate financial reporting in accordance with Accounting Standards for Not-for-profit Organizations (ASNPO).
• Prepare financial statements and narrative reports for the Board of Directors, governing, and funding bodies.
• Help develop proposed budgets for funding applications in collaboration with program teams by providing financial data and insights.
• Prepare GST/HST rebate applications and ensure monthly financial statements are completed.
• Oversee the processes for accounts payable, bi-weekly payroll, monthly bank deposits/transfers, and reconciliations.
• Oversee the preparation and submission of mandatory remittances, government filings, and grant reports.
• Ensure compliance with federal, provincial, and municipal regulations and reporting requirements, including CRA and charity requirements.
• Act as the Banking Liaison, Investment Liaison, Cash flow management.
• Assist program managers to track and report on the financial performance of funded programs.
• Supervise the maintenance of accounting systems and records in conformance with ASNPO.
• Implement and maintain financial systems and tools to improve reporting and analysis capabilities.
• Ensure proper documentation and use of current technologies for record-keeping.
• Advise leadership on RHs financial position, cash flow variations, and budget issues.
• Provide financial information to assist with strategic planning and operational decisions, in collaboration with the financial consultant as needed.

Procurement and Operations:

• Manage and update as needed the organizations procurement policy, including vendor and supplier selection process, with a focus on ethical sourcing, cost-effectiveness, and promoting supplier diversity, aligning with the organization's mission and goals.
• Act as a management representative on the Joint Health and Safety Committee (JHSC) to help ensure a healthy and safe work environment, and compliance with legislation and best practices.

Leadership and Administrative:

• Directly manage the accounting team including providing guidance, support and professional development opportunities, completing performance assessments, approving time off and assigning work.
• Develop and maintain internal financial and operational controls and policies.
• Drive continuous improvement initiatives to enhance operational efficiency, effectiveness, compliance, and internal controls.
• Manage operational contracts, service agreements, and oversee banking activities.
• Ensure timely regulatory filings and manage legal agreements.
• Participate in the finance, audit, investment and risk (FAIR) committee of Reception House.
• Work with auditors and financial consultant to evaluate and recommend fiscal policies for sound financial management.
• Other applicable duties as required to support organizational needs.

What you'll need:

• Post secondary degree in accounting, finance, business administration with accounting focus, or related field, is required.
  
• A professional accounting designation such as Chartered Professional Accountant (CPA) is preferred.
• Minimum 8 years of progressive accounting experience with proven abilities in accounting and office administration, ideally in a non-profit setting.
• Ideally 1 year or more experience in a management level role.
• Proficiency in using Sage AP software for financial operations and reporting.
• Experience ensuring compliance with CRA guidelines and knowledge of ASNPO.
• Proficient with Microsoft Office Suite withadvanced Excel skills
  
• Proficiency in financial management software, ideally Ceridian and SAGE, as well as knowledge of ERP systems.
• Ability to prepare and analyze budgets, forecasts, and financial reports.
• Demonstrated ability to analyze and interpret balance sheets and manage budgets effectively.
• Proven leadership skills, with ability to align financial strategy with business strategy.
• Familiarity with fund accounting, donor reporting, and grant management in a nonprofit setting.
• Excellent interpersonal, communication, and relationship-building skills.
• Solid analytical and objective decision-making abilities.
• Excellent attention to detail with strong organizational and time management skills.
• Ability to take initiative and work with limited guidance.

Working Conditions:

• Extended periods of time spent sitting, working on computer using mouse and keyboard.
• Must be able to move freely throughout buildings and travel within community with reasonable accommodations as required.
• Ability to work occasional evenings as needed.
• Access to reliable transportation is preferred for occasional travel between locations if needed.
  

Schedule and hours per week:
37.5 hours/week, Monday Friday 9am-4:30pm, less a daily unpaid hour break

Benefits:

At Reception House, we truly value our employees and the incredible work that they do. Some benefits we provide include:

• Generous vacation policy
• RRSP match program
• Flexible benefits program
• Employee Assistance Program
• Staff appreciation events
• Wellness initiatives
• Professional development opportunities

Reception House Waterloo Region will accommodate candidates partaking in the recruitment process upon request. If you require a disability-related accommodation during this process, please inform us of yourrequirements.