Milestone is looking for creative people who enjoy a challenge. We provide contracting excellence to our clients, daring them to let us collaborate on their toughest and most sensitive projects across Canada. Specializing in soil and ground remediation, water treatment, heavy civil construction, building decommissioning, land reclamation and rehabilitating sensitive habitats; our people thrive in a fast paced and everchanging environment. Everyone on our team believes in finding creative solutions for our clients while making a positive impact to our environment and community. This can be a tough job and isnt for everyone. Milestone is up to the challenge, are you?

Milestones success comes from putting our team first. We are employee-owned and commit to keeping our people safe, offering competitive wages and benefits, and providing opportunity for professional growth and development. Putting our people first is a promise we have been able to deliver on for the last 10 years and we continue growing stronger. If you think you are a fit, then we want you to grow with us.

Learn more about us and what we do on our website!MilestoneEnv.ca

At Milestone, we collaborate relentlessly; we strive to inspire a diverse team of talent; we care, we are equitable, we are inclusive. We want every team member to feel and know they belong here. We are inspired by our people - the best in the business. Our work with Indigenous partners and communities has been a tremendous source of pride and learning for Milestone. We are committed to Indigenous Peoples as partners and employees. We have much to learn from all our partners and employees. We look forward to continuing to attract and retain the best people to tackle the most complex challenges of a cleaner world. Only through acknowledging and encouraging everyones potential and contributions will we succeed.

Responsibilities:

Receive, review, and process field data including daily field packages with supporting backup and vendor invoices.

Verify accurate data capture and processing for all project costs including labour, equipment, subcontractor, and materials.

Responsible for the AR/AP for the project with support from the PM and finance team.

Assist with Pre-qualifications / Tenders / Proposals documentation.

Develop submission structure / organize proposal content.

Upload awarded estimates to Sage Intacct for review by Project Manager

Work closely with PM on Change Management processes for RFI / CCN submissions and follow up.

Work with PM for Subcontract / Purchase Order / Change Order creation and entry to Sage Intacct.

Ensure flow down of Terms & Conditions from Prime Contract through to Subcontracts.

Co-ordinate with PM and/or Site Supervisor for issuing of Subcontracts and Pos o Ensure all associated Quotes and documents are uploaded to Sage Intacct.

Enter Subcontract in HeavyJob for approval PM prior to release.

Confirm contract cost coding lines up with the estimate.

Follow internal approval / sign off process.

Complete credit applications

Upload signed contracts into Sage Intacct.

Verify & collect end of project documentation & project close-out requirements.

Compile / complete project binders for Site Superintendents:

Project Details Binder including control estimate, work plans, supplier quotes / purchase orders, job specifications, site drawings, permits and licenses, etc.

Set up site specific field package for Site Superintendent to track daily activities and costs.

Meet submission deadlines by establishing priorities and target dates for information gathering writing, review, and approval.

Arrange for Bonding and / or Certificates of Insurance

Set up project and client billing template in Sage Intacct.

Receive, review and process field data including daily field packages with supporting backup, vendor invoices.

Support the project delivery team in meeting the project deliverables as required.

Support subcontractor vetting and prequalification process.

Reads, understands, and follows MECIs Corporate Health and Safety Program, Policy, and Procedures. Ensures health and safety is considered in the performance of all activities both on and off the job. Participation in Health & Safety initiatives will be monitored and reviewed as necessary.

Health and Safety:

• Reads, understands, and follows Milestones Corporate Health and Safety Program, Policy and Procedures.
• Ensure health and safety is considered in the performance of all activities both on and off the job. Participation in H & S initiatives will be monitored and reviewed, as necessary.

Experience Required:

• 3 5 years of experience is a must
• Experience with Heavy Bid, Heavy Job, Bid2Win or Procore an asset
• Experience handling office duties
• Civil and/or Environmental Construction Field experience is an asset

Knowledge, Skills, and Abilities:

• Construction industry exposure and experience is required
• Strong computer skills (experience in Excel, MS Office, Sage Intacct, Heavy Bid/Job, B2W is an asset)
• Excellent planning and organization skills
• Able to understand and prioritize multiple requests
• Able to focus on details with a keen eye for accurate numerical data capture
• Must be willing to take initiative to find answers and understand project needs
• Able to work collaboratively with team members

Work Environment:

• Work is primarily in an office environment