Position: Finance Coordinator

Job ID: CCH-2508

Hours of Work: Monday to Friday, 35 hours per week

Service Area: Corporate Services

Reports To: Director of Finance

Salary: $61,400.00 - $74,000.00 per annum, plus 20 paid vacation days, 10 paid professional development days, excellent benefits

Start Date: ASAP

About CommunitiCare Health

CommunitiCare Health is a non-profit, charitable, health care facility located in West Toronto. We proudly provide health care and programs that include treatment, prevention of illness, health promotion, and capacity building primarily aimed at seniors, families with young children, youth and newcomers.

CommunitiCare Health is an amalgamated entity of The Four Villages Community Health Centre (a primary health care CHC), Regeneration Community Services (a mental health and addictions services agency) and Storefront Humber Inc. (a community support services agency).

The Back-Office Finance team wishes to sustain a productive Finance team that provides accurate and exceptional customer service to clients, vendors, partners, and all levels of management. As such, the ability to demonstrate a positive attitude, strong communication skills and diplomacy is required. Each team member will deliver services, ensuring a positive customer service experience that contributes to enhancing customer satisfaction.

Position Summary

Reporting to the Director of Finance this position is responsible for managing the company's accounts payable and accounts receivable processes to ensure timely payments and collections. This role supports financial accuracy, cash flow management, and internal controls by processing transactions, reconciling accounts, and coordinating with internal teams and external stakeholders.

Position Responsibilities

• Responsible for the bookkeeping operations including Accounts Payable, Accounts Receivable, cheque, and EFT preparation (per established agency schedule) and making bank deposits when needed.
• Responsible for the co-ordination and collation of purchase order requisitions and invoice approvals.
• Maintains the AR processing and system upload file, coordinates with program managers and follows up on outstanding amounts owed.
• Coordinates appropriate allowances and review of client aging with the consult of the Director of Finance.
• Assistance with the annual audit process including financial reports, year end schedules and ad hoc information as required.
• Responsible for the annual reconciliation of charity receipts issued and other duties for the annual charity return submission.
• Assistance with the maintenance of excellent internal controls within the financial system while following the financial policies and procedures of the organization.
• High accuracy with exceptional attention to detail.
• Other duties, as assigned by the Director of Finance.

Overall Responsibilities

• Be aware of and adhere to agency policies and procedures found in the Employment Policies & Procedures Manual.
• Reflect the philosophy of the organization and to follow all policies and procedures.
• Adhere to privacy and confidentiality guidelines.
• Adhere to the agency data and HSP reporting requirements.
• To participate on agency committees on a voluntary basis.
• To participate in agency special events if applicable.
• Engage in own supervision in accordance with established procedures. This includes participating in regular appraisals of job performance and completing a yearly goal plan.
• To engage in ongoing professional development.

Qualifications

• Knowledge of Public Sector Accounting Standards (PSAS) and financial statement presentation.
• Post secondary education in Accounting, Finance, or related field
• A minimum of three years of progressive financial experience in a not-for-profit organization, preferably in a health setting.
• Experience working with GP dynamics is required.
• Strong analytical, organizational, and problem-solving skills.
• Attention to detail and ability to manage multiple priorities under deadlines
• Understanding or knowledge of primary health care and mental health an asset.
• Uses an anti-discrimination/anti-oppression approach.
• Excellent communication and interpersonal skills.
• Computer competent and literate (word-processing, email, internet, spreadsheet and database software knowledge and experience).

Additional Requirements & Information

This job posting is intended to reflect the general duties of the position and suggest the general level of skill and complexity. There may be additional duties related to specific CCH sites and programs that will be outlined by the successful candidate's supervisor.

Given the unique nature of our work environment and the complex individuals we serve, all CCH employees are expected to comply with all CCH policies and procedures, and the Occupational Health and Safety Act, R.S.O. 1990, c. O.1.

Job offers are conditional upon:

1. Proof of identity;
2. Proof of eligibility to legally work in Canada;
3. Submission of a satisfactory Vulnerable Sector Screening, at the successful candidate's expense, which indicates that you are suitable for employment with CCH and meet CCH'S safety requirements; and
4. Positive reference checks satisfactory to CCH.

We thank all the applicants for their interest and advise that only those selected for an interview will be contacted.

As part of our hiring practices, we encourage and particularly welcome resumes from traditionally marginalized communities. This includes but is not limited to consumers/survivors, people of colour, indigenous peoples, persons with disabilities, and members of the 2SLGBTQI+ community.

If you have any requirements for accommodation due to disability, please advise Human Resources during the recruitment and selection process. We will work with you to best meet your needs as per the resources available to us.

CommunitiCare Health is a scent-free environment.