Human Resources Coordinator

Location: Baddeck, NS

Department: Administration

Reports to: Administrator

Position Type: Permanent

Position Summary:

We are seeking a dynamic and experienced Human Resources Coordinator to lead and manage the onboarding, orientation, and staff development functions within our home. This role plays a critical part in ensuring a positive employee experience from pre-hire through early employment, supporting immigration and credentialing processes, and promoting continuous staff learning and compliance. The ideal candidate will be highly organized, people-focused, and familiar with HR best practices in a healthcare or regulated setting.

Key Responsibilities:

Reporting directly to the Administrator, the HR Coordinator will work in partnership with the Finance/HR Officer, and leadership team within the facility to identify pain-points, and develop appropriate solutions to ongoing workforce development, and employee retention efforts.

Recruitment

• Collaborate with leadership team to ensure appropriate posting of internal and external job postings, and candidate evaluation/reference-checks.

• Collaborate with HANS recruitment team to identify potential recruitment pathways

• Communicate all successful recruitment efforts appropriately with appropriate team members, in preparation for onboarding

Onboarding & Orientation

• Manage and continuously improve the employee onboarding process for all new hires.

• Coordinate and oversee new employee orientation sessions, ensuring consistency and regulatory compliance.

• Collaborate with department leaders to ensure departmental onboarding is well-structured and timely.

Immigration & Credentialing Support

• Support immigration processes by coordinating with legal counsel and leadership team to ensure accurate and timely documentation

• Track visa expiration dates and work authorizations; maintain employee files in compliance with federal regulations.

• Assist international employees through onboarding and relocation support as needed.

Staff Education & Development

• Identify training needs in collaboration with leadership team and develop staff education programs accordingly.

• Coordinate and deliver mandatory training programs

• Monitor staff completion of ongoing education and compliance-related training modules.

General HR Support

• Partner with leadership team, and staff on employee engagement, retention initiatives, and policy communication.

• Maintain accurate HR records related to onboarding, immigration, and training.

• Support employee lifecycle processes as needed, including performance reviews and performance improvement planning.

• Develop and maintain HR policies as appropriate for the facility

• Provide advice/guidance to leadership team on HR Best Practices

• Additional duties as may be necessary, or assigned by Administrator

Qualifications:

• Bachelor's degree in Human Resources, Business Administration, or related field

• 3+ years of progressive HR experience, preferably in healthcare or other regulated environments

• People management and leadership experience

• Demonstrated proficiency with software applications pertinent to scope of the role

• Strong knowledge of onboarding best practices

• Excellent communication, interpersonal, and project management skills

• Ability to manage multiple priorities with attention to detail, in a timely manner

• Clear Vulnerable Sector Check

Preferred Qualifications:

• CHRP Certification an Asset

• Experience supporting clinical or international staff

• Experience in a Unionized environment

What we Offer:

• Comprehensive health, dental, and vision coverage (if applicable).

• Participation in NSHEPP Pension Plan

About Alderwood

Alderwood is a 70-bed Long Term Care facility nestled in the heart of Baddeck, Nova Scotia. With a commitment to providing compassionate, individualized care, we strive to create a nurturing environment where each resident feels valued and at home. Our 120+ staff work diligently around the clock, to provide resident-centered care to our residents.

Our mission is to deliver the highest quality of care by addressing the physical, emotional, spiritual, and psychological needs of our residents. We aim to promote independence, dignity, and respect in a supportive and safe environment.

Alderwood values diversity in our home, and all applicants are welcome. Only those selected for interview will be contacted.