Benefits:

• RRSP Matching after 12 months
• Company shirts
• Cell phone allowance
• Dental insurance
• Training & development
• Vision insurance
• Competitive salary
• Health insurance
• Opportunity for advancement
• Paid time off

Are you motivated by a drive to serve others and achieve results? Do you thrive as an independent yet collaborative team player who takes initiative and gets things done? Are you comfortable with a fast-paced work environment where urgency is key? Do you have a keen eye for detail and ensure thoroughness in your work? If so, we welcome you to join our exceptional team!
Join the Paul Davis Team!
Administrative Assistant/Reception
$20.00-24.00 per hour (depending on experience) + benefits!
Our office is committed to proving our staff with the living wage upon successful employment in addition to a Flex Schedule. At Paul Davis we are committed to our team and well-being. We have instituted the ability to flex hours that ensures team members get the time they need for personal matters while still being able to work full time.
Our Administrative Assistant/Reception plays a pivotal role in the daily operations of our office and team, serving as the main contact point for our visitors/customers, helping to drive, organize and connect our daily operations and teams together. You are a master organizer, love people and driving culture and also know how to prioritize and get things done.
Essential Duties/Responsibilities

• Welcoming visitors and identifying the purpose of their visit before directing them to the appropriate department/area
• Providing administrative assistance with typing, filing, drafting memos, communications, taking detailed messages, or working on presentations to assist the General Manager, Managers, and Directors; assist with projects, whatever is required
• Answer multi-line phone system
• Coordinate staff meetings for managers and their teams
• Be a brand ambassador
• Possess excellent written and communication skills
• Must be detail-oriented and have excellent organizational skills
• Must have multitasking capabilities and technical prowess
• Prepare, sort, and distribute incoming and outgoing mail and packages
• Personable demeanor on the telephone and in-person
• Have an unwavering dedication to customer service
• Maintain comprehensive and accurate records
• Order company clothing for the team
• Assist with onboarding/preparing for new team members
• Sending samples out
• Take excellent detailed messages
• All other duties as assigned

Competency Knowledge, Skills, and Abilities:

• Knowledge of Microsoft Office applications (Outlook, Word, Excel, PowerPoint, Adobe, One Drive, Share Point)
• Excellent Communication skills
• Typing skills 45-50 WPM
• Ability to be assertive, empathetic, inspiring, and engaging with others
• Ability to learn and operate our primary operating systems
• Ability to answer and communicate with customers via phone and email
• Ability to work with office equipment
• Ability to work independently
• Ability to pass and maintain a satisfactory background check
• Ability to operate a vehicle safely
• Stress Management and Composure
• Problem Solving and Conflict Resolution
• Maintain a level of confidentiality
• Follow the Paul Davis Values, Vision, Mission, and 10 Serving Basics

Required Education and Experience:

• High school diploma
• Customer service experience
• 2+ years in an administrative position

Make an impact now: Paul Davis is proud of our 56-year heritage serving people in their time of need when facing disaster and having their worst day. We are a customer, employee and client focused company, passionately serving our community in its time of need and becoming an indispensable partner to our clients though our dedicated work! WE ARE PAUL DAVIS!
Reasonable Accommodation for DisabilityAny applicant or employee, who believes that a reasonable accommodation is required for purposes of federal or provincial disability law is required to contact Human Resources to begin the interactive exchange process.
A reasonable accommodation is a change or adjustment to a job or work environment that allows a qualified individual with a disability, defined as a physical or mental condition that is permanent, ongoing episodic or of some persistence, and is substantial or significant limit on an individuals ability to carry out important functions (or as otherwise defined by federal or provincial law), to satisfactorily perform the essential functions of a particular job and does not cause an undue hardship for the employer.
DisclaimerPaul Davis Restoration is an equal opportunity employer and employment equity employer. Paul Davis Restoration provides equal employment opportunity to all individuals regardless of their race, color, creed, religion, gender, age, sexual orientation, national origin, disability, veteran status, or any other characteristic protected by the province, federal, or local law.
The above statements are intended to describe the general nature and level of work applicable to this position and is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Other duties, responsibilities and activities may change or be assigned at any time with or without notice.