Office Administrator

Join a Team thats Raising the Bar!

We have an immediate opportunity for a self-motivated, service-oriented administrative professional to join our team as our Office Administrator.

As a key member of our small and busy team, the Office Administrator will be the person who takes ownership and responsibility for ensuring the smooth running of our office and creates a positive, welcoming environment where our team members can perform at their best.

With a keen eye for detail, the ideal candidate will be organized, a strong planner, motivated to help, and want to work in a fast-paced, collaborative environment.

What youll do

Your role will entail:

• Developing, implementing, and maintaining office administrative processes to ensure efficiency, consistency, and organization.
• Procuring office supplies and equipment.
• Organizing and maintaining inventory of office supplies and storage units.
• Coordinating internal meetings.
• Booking and optimizing travel arrangements.
• Managing positive relationships with CCEM service providers.
• Processing and monitoring company and client expenses.
• Maintaining confidential human resources files and supporting the recruitment and onboarding of staff.
• Advising team members on policies, practices, benefits, and office procedures.
• Supporting benefits administration.
• Maintaining and updating tracking spreadsheets for office matters.
• Planning team and client events to ensure a great experience for participants.
• Supporting the preparation of complex, client-facing documentation in Word, PowerPoint, and Adobe, ensuring adherence to CCEM and client standards.
• Running miscellaneous errands outside the office.
• Using judgment, discretion, and professionalism to provide executive support to two Directors.
• Embodying and reinforcing CCEM values of excellence, enhancement, customer focus, and care.
• Supporting the Project Management Specialist, as assigned.
• Supporting the hiring process, including the refinement of candidates, initial phone screening, and coordination of interviews.

What we offer

Our work is as important and demanding as it is impactful and rewarding. Our workplace culture stems from a shared understanding of the significance and purpose of our work and the need to balance that with an environment where we are encouraged to unwind and respect downtime.

While the position is based in-office, we offer a flexible work model with the opportunity to adjust your schedule around CCEMs core hours and the ability to work remotely on occasion.

We dedicate time to connect through regular team outings and activities. We extend our care for the community through CCEMs give-back initiatives to support causes that are meaningful to our team members.

CCEM rewards excellence with competitive base salaries and performance-based incentives so that your earning potential is always aligned with the value you bring. In addition, our perks and benefits include:

• RRSP matching
• Starting allocation of 3 weeks vacation
• Extended health and dental benefits
• Annual professional development allowance
• Employee referral incentive program
• Client referral incentive program

So, are you a fit?

We are a high-achieving, growth-focused, and highly collaborative team. We hold ourselves and each other to a consistent level of excellence and commit to only delivering truly fantastic end-products. We take pride in exceeding our clients expectations and are motivated by the rave reviews we receive.

Qualifications & Experience

• At least three (3) years of directly related experience in a related role such as an office administrator, office manager or executive assistant with a track record of having an impact outside of your defined role.
• Experience supporting a team in a highly professional, fast-paced, or rapidly changing, business environment.
• Displays tact, discretion and confidentiality.
• Demonstrated ability to anticipate, understand and deliver on the needs of your team.
• Demonstrated ability to work independently, and under pressure, in a fast-paced multi-tasking environment.
• Excellent attention-to-detail and strong formatting, editing and numeracy skills.
• Ability to prioritize and successfully support multiple projects and adapt to changing work priorities.
• Ability to communicate effectively with internal and external stakeholders with a variety of styles, personalities and backgrounds.
• Proficient in all Microsoft Office applications, including advanced knowledge of Outlook, Word, Excel and PowerPoint functionality. Experience with Office 365 and SharePoint an asset.
• Strong verbal and written communication in English, including excellent writing skills, grammar, punctuation and spelling.
• Ability to carry out detailed, and sometimes involved instructions, in written and oral form.
• Ability to perform basic IT troubleshooting in a PC / Windows environment is an asset.

Equal opportunity employer

We are committed to creating and supporting equal employment opportunities regardless of age, race, ancestry, ethnic origin, religion, sex, sexual orientation, gender identity, gender expression, marital status, family status or disability.

About CCEM

Established in 2015, CCEM is a 100% women-owned and operated Vancouver-based consulting firm providing emergency management and business continuity services to a diverse portfolio of clients in the private and public sectors, including (but not limited to) government, Indigenous communities, oil and gas, transportation and logistics. CCEMs expertise and strategic approach help our clients build resilience, mitigate risk, and effectively manage emergencies. Emergency management and business continuity solutions provided by CCEM include (but are not limited to) analysis and assessments, program planning and enhancements, exercises and training, and engagement and facilitation. For more information about our services, please visit www.ccemstrategies.com.