Accounts Payable Administrator

Pacific Western Transportation (PWT) – Student Line is looking for an energetic individual to fill the Accounts Payable Administrator role within our Accounting Department.

Nature and Scope

The Accounts Payable Administrator reports to the Accounts Payable Lead and is responsible for providing financial, administrative, and clerical services. This includes processing and monitoring invoices and expenditures and managing vendor accounts. Providing these services in an effective and efficient manner will ensure that finances are accurate and up to date and that vendors are paid within established time limits. The Accounts Payable Administrator assists with other accounting tasks as assigned and to provide administrative and reception backup.

Principal Duties and Responsibilities

• Receive and verify invoices and requisitions for goods and services
• Verify that transactions comply with financial policies and procedures
• Enter data and code invoices for payment
• Reconcile monthly vendor statements
• File all A/P documentation including outstanding and paid invoices
• Assist with month-end review of A/P and initiate A/P adjustments
• Prepare monthly accruals
• Perform other related duties as required

Knowledge & Skills Required

• Minimum of 3-5 years of Accounts Payable experience
• Oracle and advanced Excel experience an asset
• Ability to work collaboratively as a team player while also taking ownership of assigned responsibilities
• Experience working with direct commodity suppliers or in a multi-location company is an asset
• Analytical and problem-solving skills
• Attention to detail and high level of accuracy
• Very effective organizational skills
• Stress management skills
• Time management skills
• Effective verbal, written and listening communications skills

Working Conditions

• This role operates in a high-volume, fast-paced office environment with strict deadlines for payment cycles and reporting
• Occasional overtime may be required during month-end, year-end, or audit periods
• The position requires a high level of focus and accuracy to manage large volumes of financial data and vendor interactions