Empower students to make their schools and communities safer, more equitable, and inclusive.

The Federation of Canadian Secondary Students / Fédération des élèves du secondaire au Canada (FCSS-FESC) is an entirely non-partisan youth-led charity that aims to inform, educate, and ultimately empower high school students to foster social justice initiatives in their schools and local communities.

We use a mutual aid model where students are at the centre of our programs and initiatives. We encourage students to challenge systems of power that perpetuate social disadvantage and actively ground our work in an anti-oppressive and intersectional framework.

As a Business Management Consultant, you will join the senior management team to strengthen the operational backbone of the Federation of Canadian Secondary Students (FCSS-FESC). Your primary focus will be documenting and streamlining core business functions to ensure the organization's administrative, financial, and technological systems are sustainable, efficient, and transparent. This work is important in supporting the continued growth of the organization and enabling its programs to function with consistency and integrity.

Responsibilities and tasks

1. Conduct a comprehensive review of existing business operations and identify opportunities for increased efficiency, consistency, and clarity in key workflows.
2. Develop internal documentation that standardizes processes for accounting, WSIB filings, payroll, expense reimbursements, and other routine administrative functions.
3. Create step-by-step reference guides for core IT systems including Google Workspace, Slack, and file storage infrastructure, ensuring that staff and volunteers can onboard effectively and resolve issues independently.
4. Analyze recurring pain points in organizational operations and propose realistic, cost-effective solutions to streamline internal workflows.
5. Draft a comprehensive internal handbook that consolidates business policies and procedures in a clear, accessible format for future staff and volunteers.
6. Collaborate with the Board of Directors and senior leadership to assess gaps in financial oversight and recommend tools or practices to enhance reporting accuracy and accountability.
7. Propose and, where feasible, pilot automation tools, templates, or checklists to reduce administrative burden across departments.
8. Present findings and implementation recommendations to the Board of Directors and senior management for consideration and approval.
9. If of interest, lead a special project of your own design that improves the organization's infrastructure, compliance, or long-term sustainability.

Mandatory Qualifications

This job will be part of the Canada Summer Jobs Program. As per the requirements of the program, youth hired need to meet the following criteria. Please ensure you review the below before applying:

• be between 15 and 30 years of age at the start of the employment*;
• be a Canadian citizen, permanent resident, or person to whom refugee protection has been conferred under the Immigration and Refugee Protection Act for the duration of the employment**; and,
• have a valid Social Insurance Number at the start of employment and be legally entitled to work in Canada in accordance with relevant provincial or territorial legislation and regulations.

*The youth must be 15 years of age at the beginning of the employment period. The youth may be more than 30 years of age at the end of the employment period as long as the youth was 30 at the beginning of the employment period.

**International students are not eligible participants. International students include anyone who is temporarily in Canada for studies and who is not a Canadian citizen, permanent resident, or person who has been granted refugee status in Canada. Youth awaiting a refugee status ruling, as well as those who hold a temporary visitor visa, youth visa or work visa are ineligible. As the objective of the Canada Summer Jobs program is to support youth entering the Canadian labour market, the temporary nature of an international student's time in Canada does not allow for a long-term connection to the labour market.

Ideal Qualifications

• A post-secondary degree in business, public administration, nonprofit management, or a related field (either in-progress or completed).
• Familiarity with nonprofit operations and back-office functions (0.5 to 2 years).
• Comfort using productivity software and managing shared IT systems (e.g., Google Workspace, Slack, file management platforms).
• Strong organizational and process-mapping skills, with the ability to translate complex workflows into clear documentation (1 to 4 years).
• Experience with or exposure to bookkeeping, payroll, or similar operational domains (0.5 to 2 years).
• Ability to work independently, prioritize effectively, and manage multiple concurrent tasks (1 to 4 years).
• Excellent written communication skills and a keen eye for clarity and usability in documentation (1 to 4 years).

• Work location: remote/from home
• Hours: 35 hours per week (flexible scheduling)
• Pay: $17.20 per hour
• Contract: 8 weeks (start on 2 June 2025)
• Number of positions: 1

Equity Statement

At the FCSS-FESC, we are committed to building and fostering an environment where our Members, volunteers, and staff feel included, valued, and heard. Our belief is that a strong commitment to diversity and inclusion enables us to make our student advocacy work and services better for everyone. We strongly encourage applications from Indigenous Peoples, Black and other racialized people, people with disabilities, people from gender and sexually diverse communities, linguistic minorities in their respective province/territory, and/or people with intersectional identities.