Position Summary

As Project Administratoryou will work on a wide range of projects from an administrative perspective, supporting the Project Teams throughout the construction process. You will help ensure that the best possible building and service are delivered to our clients.

As a Project Administrator your key accountabilities will involve:

• Providing administrative and coordination assistance to the Project Managers and Project Coordinators.
• Maintaining consistency in project documentation for format and content, including editing and proofreading documents.
• Maintaining and tracking approvals on project files, documents (RFIs, SIs, Submittals), Letters of Agreements, and contracts.
• Attending meetings and preparing meeting minutes.
• Assisting with creating Operation and Maintenance Manuals.
• Organizing and archiving project documentation.
• Ordering and distributing all construction drawings to appropriate parties.

As a Project Administrator your success is dependent on:

• The ability to work in a dynamic and fast paced, deadline driven environment.
• Excellent interpersonal and communication skills (both written and verbal).
• The ability to build solid long-lasting relationships.
• The ability to anticipate problems and solve proactively.
• A high attention to detail.
• A high degree of professionalism and maturity.
• Strong time management skills, particularly the ability to prioritize a multitude of tasks.
• The ability to learn quickly with high flexibility and adaptability.
• Excellent customer service skills with the ability to respond to problems in a friendly and solution-oriented manner.

As a Project Administrator your experience and qualifications will include:

• 1-3 years of project administration experience, preferably with a general contractor.
• Leadership experience and skills is an asset.
• Proficiency with Microsoft Office (Word, Excel, Outlook) applications.
• Excellent writing, proofreading, editing skills.
• Must be legally eligible to work in Canada for any employer.

What we have to offer:

• Competitive salary, plus potential bonus, and profit sharing
• Matching RRSP
• Extended benefits, Employee Assistance Program, Life Insurance, AD&D, LTD, CI
• Paid vacation
• Professional development support
• Head Office centrally located in Burnaby and transit-accessible.
• Lunch catered to the office twice a week
• Office gym and group personal training classes
• We get together often for company-wide social events

We have a lot to be proud of at Ventana Construction. As a full-service construction partner, our goal is to deliver the best building and the best service possible for our clients. Our tag line, Relationships to build on is a philosophy that we truly believe in, and we encourage our team to practice every day. Building and maintaining strong relationships is vital to our success.

By bringing together smart, dedicated and supportive colleagues from diverse backgrounds, we deliver top-notch client service in a collaborative work environment. The high performing, values driven atmosphere provides the opportunity for you to make a real impact and build a rewarding career at Ventana. Being a part of Ventana means working on a variety of interesting projects including breweries and recreation complexes, working with a supportive team, and being proud to say, we built that.