This individual will be responsible for coordinating the day-to-day logistical components of multiple projects, including tracking labor and materials, managing purchase orders, supporting procurement, and liaising between departments to ensure all project requirements are clearly communicated and executed. This role also involves occasional site support and adherence to safety protocols.
We are looking for a highly organized, adaptable, and collaborative team player who thrives in a fast-paced production environment. The ideal candidate will have strong problem-solving skills, a hands-on approach, and the ability to manage multiple priorities while maintaining a high level of accuracy and professionalism. While this position is primarily office-based, occasional work on job sites may be required depending on project needs.
MUST HAVE:
- Eligibility to work in Canada: Must have the legal right to work in Canada, such as a valid work permit or permanent residency.
- Must be based in a commutable distance from Richmond, BC V6X 2P1.
- Good computer skills with Microsoft 365 experience (MS Teams, Word, Excel, other 365 products). Have aptitude/ability to learn software applications such CRM, Logistics, Quotation, Inventory applications and SaaS.
OBJECTIVE:To assist in the timely and efficient coordination of custom scenic projects, including the sourcing and buying of materials, scheduling labour, and dissemination of related information and details to all relevant parties.
GENERAL DUTIES:
- Work in conjunction with the Operations and Sales teams to coordinate labour and materials for upcoming projects.
- Work with the Scene Shop & Warehouse Manager to track and record all material usage and assign to specific projects.
- Work with the Scene Shop Manager to track and input all shop crew hours and assign time to specific projects.
- Work with the Scene Shop Manager to source and coordinate Purchase orders for building, shop and warehouse materials as needed.
- Source and procure vendors as needed and update supplier database.
- Attend operations and project meetings as required.
- Work with the Scene Shop Manager to maintain weekly status reports.
- Manage the workflow related to rentals from confirmed request from our sales team to preparation of order by our warehouse team.
- Act as liaison between sales team and fabrication shop, warehouse, crew chiefs, etc. and maintain and manage an open line of communication between these different departments.
- Identify and propose resolutions for any inefficiencies, conflicts or perceived shortages in stock or equipment.
- Estimate and establish deadlines as needed regarding inventory requirements or cross rentals.
- Source and obtain quotes for supplies and cross rentals as needed.
- Identify any issues that need clarification from sales team or clients prior to order being pulled by warehouse.
- Work in conjunction with operations team to develop, improve and implement strategies, policies, and practices for better management, reporting, and information flow of projects.
- Assist crews as needed onsite at job sites.
- Work in conjunction with Operations Coordinator as required to coordinate logistics and trucking.
- Follow and maintain safety standards and procedural guidelines.
- Contribute to a positive, professional, and team-oriented atmosphere.
- Other duties as assigned.
SKILLS & EXPERIENCE REQUIREMENTS:
- Minimum of five (5) years of professional experience in a similar position.
- High school diploma or equivalent.
- Strong computer skills on PC and Mac including great working knowledge of Microsoft Office.
- High aptitude for learning new computer programs / software.
- Excellent verbal and written communication skills.
- Strong organizational and time management skills.
- Capacity to establish priorities and work under pressure.
- Flexibility and adaptability to changing workloads.
- Excellent customer service skills.
- Ability to liaise well with others and work within a team.
- Ability to delegate tasks when needed.
- Aptitude for problem solving and attention to detail.
- Ability to think critically and make sound decisions.
- Ability to work and think independently without direct supervision.
- Aptitude to be a team player with a high level of dedication.
- Willingness to work additional time where necessary to complete tasks and meet deadlines.
- Must possess and maintain a valid driver's license with clean driving record.
EXPECTATIONS:
- To always conduct oneself in a courteous and professional manner.
- To contribute in positive ways that foster a collaborative, team-oriented work environment.
- To always respond to all communications, verbal or written, in a timely manner.
- To approach workflow in a proactive fashion, following up with relevant parties as needed.
- To be forward thinking, always considering the bigger picture and how to best achieve it.
- To make recommendations and suggestions to improve workflow and efficiencies.
- To finish tasks to completion.
- To provide updates and status reports regularly especially when tasks have been completed.
- To clarify any tasks, items or requests that are unclear or require more explanation.
- To ask for help when needed.
- To express and share goals for professional development.
- To support teammates.
- To understand and adhere to the company's code of conduct.
SCHEDULE:
- Schedule is based on a 40-hour work week.
- Office hours are Monday to Friday from 7:30 am to 4:00 pm with evenings, weekends, and overtime on job sites as necessary.
- This position will primarily take place in our office/shop in Richmond however there are requirements to work safely offsite at job sites as required by our projects.
REMUNERATION:
- A salaried position of $58,000 to $64,000 annually, pending experience.
- Post probationary period Health and Dental benefits.
About Scene Ideas Inc.:
Scene Ideas is a staging rentals and custom scenery shop, originally created as the necessary solution to meet the growing needs of the local events industry in Vancouver. Employing a task-force of specialized and experienced tradespeople, technicians, artisans and designers, our 12,000 square foot facility is equipped to handle all aspects of fabrication from woodworking to welding, metal work, scenic painting, scenic automation and sculpting. All levels of production are seamlessly integrated via our team's full CAD and graphics capabilities. Working drawings, engineering plans and rich renderings are synchronized to ensure comprehensive communication from concept through to execution.Scene Ideas also maintains Western Canada's largest inventory of Steeldeck® staging and accessories. Our ever-expanding inventory of scenic elements are in stock and can be rented ‘off-the-shelf' or customized in-house. The mandate at Scene Ideas is to provide exceptional customer service under any and all circumstances. Since its inception, the legacy of Scene Ideas has been customer satisfaction and the success of our clients has been the keystone of the company's continued success. We are very proud of the team we have built throughout the years and our client's success is of paramount importance for each and every member of our team.Visit our website at: https://sceneideas.caWith the growth of their in-house print shop, Scene Ideas has created a printing services branch, Caliper Print and Signage Solutions, in order to individually focus on the growth potential and offerings of both Scene Ideas and Caliper.Caliper's mission is to always provide exceptional quality print and signage solutions that ensure each individual client's message and brand are recognizable, memorable, and remarkable. With their commitment to quality, precision, client service, innovation and speed, their collection of in-house fabrication and finishing technologies allow them to deliver high quality, cost-effective solutions under one roof. For more information, visit our website at https://www.caliperprint.ca/.
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