Position Posting
Supervisor, Accounts Payable & Receivable
(1 Position Available) Term of Employment:Full-Time, ContinuingRate of Pay:Out-of-Scope, Supervisor BandLocation:City HallDuties:
Reporting to the Manager, Accounting & Assurance, the Supervisor, Accounts Payable & Receivable is directly responsible for the day-to-day administration of Accounts Payable and Receivable. The Accounts Payable function includes reviewing, posting and paying invoices, maintaining the City's Vendor list, and supporting the City's Purchasing Card program. The Accounts Receivable function includes invoicing, cash receipting, collection efforts, and maintaining the City's Customer list.
The Supervisor, Accounts Payable & Receivable will oversee a team of varying positions, including cashiers, accounting clerks and intermediate accountants. They will provide direction and support to this team, including the creation and implementation of procedures and best practices. They will also work closely with all departments to ensure compliance with City policies and procedures and provide training on any payables and/or receivables processes.
The Supervisor, Accounts Payable & Receivable will work with the Manager, Accounting & Assurance to prepare reports and information for decision making and analysis. As well, they will participate in special projects and initiatives as required. The Supervisor, Accounts Payable & Receivable will work with and provide coverage for other supervisors in the department.
Leadership and Supervision

• Provide direction to employees by planning, assigning and supervising work.
• Review daily time sheets for authorization.
• Ensure proper organization and scheduling of activities as required for the most cost effective and efficient use of assigned staff and maintain favourable personnel relations.
• Undertakes the necessary steps involved with the hiring process; trains staff and ensures optimal performance from all assigned staff.
• Sets clear expectations, monitors, evaluates, and ensures performance discussions are being completed, maintaining two-way dialogues on work and results.
• Creates a culture that values, supports, and reflects diversity, equity and inclusion.
• Ensures employees have the appropriate training to complete their assigned duties.

Safety and Environment

• Develop and review operational procedures as required for the safe and efficient operation of the accounting services team.
• Assess and develops Standard Operating Procedures (SOPs) to provide a safe environment for staff and the public.
• Ensures that all staff are participating and are actively using the City's safety policies, procedures, and systems.
• Ensures regulatory compliance with all aspects of the facilities operations.
• Ensures compliance with risk management, emergency procedures, Occupational Health and Safety Standards and security measures.

Budget Management

• Assists in budgeting for revenues and expenses for operating and capital budgets.
• Understands the implications of financial decisions and impact on the department.

Communication/Customer Service

• Build cohesive relationships with suppliers, contractors and other City Departments with a strong focus on customer service.
• Respond to complaints and inquiries from the public, maintains good public relations and a high quality of service to the public.

Purchasing and Payables

• Oversees the administration of purchasing, including monitoring purchase orders, approval workflows, and contracts to ensure appropriate terms and conditions are met for payment.
• Oversee the administration of payables, ensuring that all relevant supporting documentation is sufficient, and expenditures are in compliance with City policies.
• Oversees the creation and maintenance of vendors in the City's Master Vendor List.
• Oversees holdbacks and payment timing to ensure that construction invoices are paid in accordance with prompt payment legislation.
• Assists in the administration of the City's purchasing card program. Ensuring that all transactions are processed on time and that non-compliance is adequately reported in accordance with the purchasing card policy.
• Ensures expenditures are accurately categorized and that inventory is accounted for correctly.

Revenue and Receivables

• Oversees the administration of receivables, including monitoring the accurate and timely billing of customer invoices and analyzing accounts receivable aging to identify issues and trends.
• Addresses and resolves billing inquiries and disputes from customers promptly and professionally.
• Oversees the creation and maintenance of customer records in ERP system.
• Prepares and present detailed reports on accounts receivable status, aging reports, and collections performance to senior management.

Processes & Internal Controls

• Review, recommend, and implement strong internal controls to ensure the integrity of accounts receivable and payable information, promote accountability, prevent errors, omissions, and fraud.
• Continuously assess risk, monitor, and evaluate new information that could impact the integrity of the City's accounts receivable and payable data.
• Identifies opportunities for process optimization, implementing efficiency improvements
• Evaluates the financial system and identify opportunities for improvement.
• Ensures compliance with company policies, accounting principles, and relevant regulations.

Financial Accounting

• Reviews general ledger reconciliations related to Accounts Payable and Receivable and resolve accounting discrepancies.
• Assists with the preparation of statements, schedules, and disclosures.

Records Management

• Responsible to monitor the retention and disposal of all finance related municipal records.

Other

• Provide coverage for other supervisors, as necessary.
• Other duties and projects as assigned or required.

Schedule:
The position is office based. Standard hours are Monday – Friday 8:00AM – 5:00PM with the occasional requirement to work outside these standard hours.Qualifications:

• Completion of a four-year post-secondary degree with a Bachelor of Commerce or Business Administration majoring in Accounting or Finance from a recognized institution.
• CPA designation or Certified Local Government Manager (CLGM) Designation is considered an asset.
• Minimum of 3 years of experience in accounts payables and receivable.
• A combination of formal knowledge and experience may be considered.
• Ability to communicate effectively, both verbally and in writing, and to deal with complaints in a tactful manner.
• Ability to effectively lead and manage a team. Ability to troubleshoot with appropriate decision-making abilities.
• Ability to maintain a high standard of ethics and confidentiality.
• Strong computer skills with a proficiency in Microsoft Suite and Enterprise Resource Planning systems and financial data integration are required.
• A valid Class 5 driver's license registered in Alberta or Saskatchewan with an acceptable Driver's Abstract is required. This position may be required to operate a personal or municipal vehicle for business purposes.

Pre-Employment Requirements:

• Satisfactory Criminal Record Check
• Successful applicant must provide proof of qualifications
• Applicants with international education will be required to include an Academic Credential Assessment with application

Closing Date:May 23, 2025Posting Type:Internal & ExternalApplication Information:The City of Lloydminster is an equal opportunity employer. If you have questions or require further information on this position, please contact us. All applications must be sent to the Employee Relations team and received by the closing date.

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