Job Title: Account Payable/Payroll Administrator

Reports To: Accounting Manager

Responsibilities:

Accounts Payables (75%):

• Matching receiving documents to invoices and purchase orders
• Verify or assign payables to the correct account number and department.
• Verify accuracy of purchase invoices
• Ensuring all purchase invoices are approved for payment in a timely manner
• Generate invoices and execute weekly payments to vendors via EFT, wire transfers and cheques
• Setting up vendor accounts
• Reconciling vendor accounts
• Taking advantage of early payment discounts offered by vendors
• Filing/scanning of payable documents to ensure proper record keeping
• Investigate and respond to all accounts payable and payroll inquiries promptly and accurately.
• Improve the efficiency of automated and manual processing
• Collaborate with relevant teams to review supplier invoices and fuel contracts and clarify any discrepancies
• Special projects as required

Payroll Administrator (25%):

• Process payroll accurately and timely using Microsoft Excel and Ceridian (bi-weekly)
• Stay up to date with relevant payroll regulations and legislation
• Track and update employee changes in Ceridian
• Maintain and update employee information, such as records of employee attendance, leave and overtime to calculate pay and benefit entitlements
• Prepare and verify earnings for employees, indicating gross and net salaries and deductions such as taxes, insurance and pension plan
• Prepare, verify and process all employee payroll related payments, including regular pay, benefit payments, overtime and special payments such as profit sharing, bonuses and vacation pay
• Complete, verify and process forms and documentation for administration of benefits such as pension plan, leaves, employment and insurances
• Prepare payroll related filings and supporting documentation such as Records of Employment and other statements
• Assist in providing information on payroll matters and benefit plans
• Act as lead in responding to CRA payroll-related inquiries
• May be responsible for the development or implementation of payroll policies, procedures or processes.

• THE QUALIFICATIONS:

• Certificate or degree in Accounting, Business Administration, Payroll or a related field.
• PCP designation is an asset
• Minimum 4 years of experience of combined payroll and accounting experience
• Strong multitasking skills with the ability to manage various priorities and tight deadlines
• Experience with Microsoft Navision and Ceridian is an asset
• Strong skills in Microsoft Excel
• Detailed understanding of best practice in payroll legislation in Ontario
• Ability to handle sensitive information with confidentiality and care
• High level of accuracy and meticulous attention to detail
• Strong verbal and written communication skills, with the ability to explain complex information clearly
• Excitement about implementing operational improvements and automation to enhance efficiency
• A team player with a self-starter attitude, ready to take initiative and lead improvements

Company DescriptionAt the heart of Bryan's Fuel is an unwavering commitment to being the preferred provider of home heating and comfort products in the central Ontario region. We understand the importance of aligning with the needs of our customers, team, and the broader communities in which we live and work, ensuring that our actions and decisions are always guided by a deep sense of responsibility and a desire to make a meaningful difference.
We are driven by a set of core principles that have been guiding Bryan's Fuel for 100 years that are integral to who we are and how we operate:
Providing quality products and services
Fairness and integrity in all relationships
Community involvement and promotion
Build a career you are proud of at a family-owned company that values fairness and integrity in all relationships. At Bryan's Fuel, you are treated like family and supported in an environment where your skills and talents will flourish.
Bryan's is committed to fair and equitable recruiting practices in accordance with the Accessibility for Ontarians with Disability Act (AODA). Persons with disabilities are encouraged to come forward at any stage of the recruitment process to request accommodations if needed.Company DescriptionAt the heart of Bryan's Fuel is an unwavering commitment to being the preferred provider of home heating and comfort products in the central Ontario region. We understand the importance of aligning with the needs of our customers, team, and the broader communities in which we live and work, ensuring that our actions and decisions are always guided by a deep sense of responsibility and a desire to make a meaningful difference.We are driven by a set of core principles that have been guiding Bryan's Fuel for 100 years that are integral to who we are and how we operate:Providing quality products and servicesFairness and integrity in all relationshipsCommunity involvement and promotionBuild a career you are proud of at a family-owned company that values fairness and integrity in all relationships. At Bryan's Fuel, you are treated like family and supported in an environment where your skills and talents will flourish.Bryan's is committed to fair and equitable recruiting practices in accordance with the Accessibility for Ontarians with Disability Act (AODA). Persons with disabilities are encouraged to come forward at any stage of the recruitment process to request accommodations if needed.