Position Summary

The Bookkeeper is responsible for maintaining records of financial transactions by establishing and maintaining accounts; posting transactions; ensuring legal requirements compliance. The Bookkeeper will also assist the Director of Finance with other financial-related duties as required.

Role Responsibilities

Accounts Payable and Receivable

• Prepare invoices and payments to vendors
• Receive and prepare all documents related to routine bank deposits
• Review and reconcile all banking transactions to monthly bank statements using accounting software

Bookkeeping

• Maintain accounts by preparing, entering and posting, journal entries for all revenue and expenses, using Sage 300 accounting software
• Maintain and monitor monthly and annual cash flow
• Update standard entries and allocation spreads in Sage, based on changes to budgets or allocation distribution.
• Prepare monthly, quarterly and year-to-date financial reports, using both accounting software, spreadsheets, and external forms, as required.
• Complete monthly account reconciliations

Payroll and Benefit Administration

• Assist and provide backup of payroll and benefit administration tasks, which may include, but not limited to:
  • Prepare bi-weekly payroll using ADP TeamPay
  • Review payroll register for accuracy, resolve issues as required
  • Monitoring and analyzing expenses against the payroll budget to help prepare cost forecasts and budgets
  • Ensuring databases are set up and reflect the current employee base, including salaries, hourly wages, benefits, and pension percentages
  • Calculate and remit for employees voluntary contributions deducted from payroll.
  • Respond to requests from CRA or government body, for employee payroll information.
  • On-board and offboard all staff in the payroll and benefits systems

Budgets and Financial Reporting

• Assist with preparation and maintenance of annual program budgets
• Maintain an annual reporting schedule
• Prepare internal and external monthly, quarterly and year-to-date program reports, using both accounting software, spreadsheets, and external forms, as required.
• Prepare regularly scheduled budget reviews and reports
• Prepare various financial reports for Office Manager and/or CEO for review and approval
• Prepare internal quarterly reports to update managers on program specific budgets
• Prepare monthly and/or quarterly reconciliation reports
• Assist with preparation and completion of the annual audit
• Prepare and maintain tools used to assist with tracking and reporting

Qualifications

• Completion of post-secondary education in a related field
• A minimum of 2 years related work experience
• Familiar with the non-profit, general accounting principles is an asset
• Knowledge of Sage 300 accounting software is an asset
• Proficient in Microsoft Excel
• Ability to analyze information and high attention to detail
  

Wage:$23.60/hour - $25.79/hour