Our client, one of downtown Toronto's most prominent Bay Street full-service Firms, is in search of a junior Commercial Real Estate Legal Assistant to provide administrative and supplementary support to their growing Commercial Real Estate Practice.
About the Role
Supporting the Group's administrative staff, clerical staff and professionals, the Commercial Real Estate Legal Assistant (Floater), will be responsible for:
Coordinating and maintaining schedules by managing Outlook calendars, setting appointments, and monitoring critical deadlines.
Drafting and formatting a range of transactional documents, forms, presentations, and professional correspondence, while ensuring accuracy and adherence to firm standards.
Creating documents and general correspondence from verbal instructions, handwritten notes, or phone communications.
Handling administrative functions such as filing (physical and digital), labeling, and updating client records upon request.
Opening and closing electronic files, maintaining accurate client and matter lists, and organizing digital records using iManage.
Inputting and updating contact information in the CRM system and collaborating with Marketing and Business Development teams when needed.
Managing logistical tasks such as booking meeting rooms and liaising with internal departments to deliver necessary documentation and support to clients.
Providing backup support to colleagues during absences, contributing to a collaborative team environment.
Evaluating workload regularly to identify and prioritize tasks effectively.
Performing additional administrative responsibilities as assigned.
The Offer
The Firm offers competitive compensation, benefits, RRSP matching, health and wellness benefits, hybrid work flexibility, and continuing professional development opportunities. This is a transitional role that is ideal for candidates looking to grow with a growing Firm's practice.
What You Bring
As the ideal candidate, you possess 1+ year experience supporting a commercial real estate practice in a law firm environment. You have successfully obtained a law clerk or legal assistant certification through an accreditted institution and you thrive in a fast-paced environment. You are versed in the entire MS Office Suite, legal billing software, and legal billing software.
Next Steps
If you are interested in learning more about this opportunity, please apply, in confidence. Thank you for your interest in the position and in Forge Recruitment.
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