Company Overview

We are a fast-growing tech company that believes in shaking things up! We're all about creating an amazing office experience & culture that facilitates innovation, creativity, and pushing the envelope. As our team's Executive Assistant you will be a key player in our Vancouver office and liaison to our other locations, putting you at the forefront of our organization.

Role Summary

We are looking for an Executive Assistant who's ready to make an impact! The ideal candidate is a self-starter, a team player, and has mad organizational and communication skills. The ideal candidate would be someone who enjoys being ‘right hand' to the Executive team while also being a culture champion, fostering positive team culture both in and out of the office. You're someone who's not afraid to challenge the norm and wants to go beyond the call of duty to make a real impact for the organization as a whole.

Key Responsibilities

• Provide administrative support for key executive & senior team members; managing schedules, scheduling meetings, and making travel arrangements when needed.
• Act as a liaison between Owl's Executives and other team members, clients, and external stakeholders.
• Take charge of reports, presentations, and other documents as needed.
• You understand that startups are ever changing; you are a team player who's ready to help as things may evolve and change. Flexibility and adaptability to succeed in this role are key.
• You embrace our team's core values, no task is above anyone (or their title).
• Be a culture warrior and help shape and maintain our bad-to-the-bone office culture by assisting People & Culture to organize team-building events, social activities, and other initiatives (when needed).
• Lead the charge on ensuring our office spaces are functional and comfortable and be on the constant lookout for ways we can improve the office space. Show no shame in executing your ideas!
• Finally, our team is close-knit & diverse, bringing together people with different personalities and skill sets! We need you to be able to communicate effectively and collaborate with all team members.

Requirements

What sets you apart as a candidate

• You're a rebel with a cause – someone who's not afraid to take risks. You have a minimum of 3 years of experience as an executive assistant or in a similar role.
• You're a master communicator
• You're a multitasking machine
• You're a team player who's not afraid to take charge and lead by example.
• You're discreet and can handle sensitive information with the precision of a ninja.
• You're a culture champion who promotes positivity and gets people pumped up!
• You're a whiz with Microsoft Office and scheduling tools like Google Calendar.
• You have a Bachelor's degree or equivalent experience, but your positive attitude is what really sets you apart.
• You're a morning person! Able to start early and work Eastern standard hours to support our team in the East.
• You want to work hard and play hard :)

Benefits

Why Owl Labs?

• Exceptional team: Serial entrepreneurs, ex-Meta, ex-Twitter, ex-Amazon, etc.
• Innovative Culture: Join a team of forward-thinking individuals committed to shaping the future of insurance claims monitoring.
• Venture backed (Series B)

Health & Wellness Benefits:

• Healthcare benefits: we cover 100% of the premiums for you and your family (medical, dental & vision)