At Vermeulens, youll have the chance to build a career to become the best version of you. And were counting on your unique perspective, and amazing experience to collaborate with our team, and put our best foot forward for our clients. We are expert cost consultants empowering our clients to make informed decisions for large construction projects. As a trusted partner, we bring accuracy, collaboration, and transparency to every job. If you are nimble, responsive, and have a passion for the details, then you may be what we are looking for.

We are seeking an administrative project assistant. This position is 100% remote with the opportunity to collaborate with the rest of the team in the Toronto office from time to time. This is a unique chance to take your career to the next level! You will assume responsibility for supporting project accounting to help us track and find insights to improve our ability to meet our clients needs. Your background, analytical skills, and demonstrated communication skills will allow you to ensure professional dealings with the team and our clients.

This person will provide support to both the Administration and Estimating departments. They will report to the Director of Administration.

Job Responsibilities

• accounting
• project accounting
• monthly invoice analysis
• estimating
• publish dates
• project only travel expenses
• travel coordination
• marketing
• proposals/qualifications
• follow ups
• labor detail reports
• CRM clean up
• social media
• AIA renewals and certificates (includes presentation renewals)
• business development
• Lunch & Learn presentations
• conference research
• new clients, new sectors research

Qualifications

• 1 to 3 years project accounting experience or similar relevant experience
• demonstrated analytical skills with the ability to break down information and find patterns
• organizational skills including planning, record keeping, meeting organization, and document management
• experience with Vantagepoint is an asset or other accounting software
• experience with Cosential is an asset or other CRM software
• great interpersonal and communication skills
• highly developed computer and technical skills and application of these skills to improve workflow and presentations
• ability to prioritize workflow to allow for short turnaround times when necessary
• experience in a professional services firm and/or the construction/architecture/engineering industry is an asset

This progressive opportunity offers competitive compensation and discretionary bonuses as well as health benefits coverage and more! Join an organization that offers a collaborative working environment and the support of a well organized, motivated, and successful firm. Vermeulens goes above and beyond to maintain its outstanding reputation in their field of expertise. Truly, Service Beyond Estimation

Diversity and inclusiveness are at the heart of who we are and how we work. Were committed to fostering an environment where differences are valued, policies and practices are equitable, and our people feel a sense of belonging. We embrace diversity and are committed to combating systemic racism, advancing gender equity and women in leadership, advocating for the 2SLGBTQIA+ community, and promoting accessibility with remote work practices. Our diverse experiences, abilities, backgrounds, and perspectives make our people unique and help guide us. Because when people feel free to be their authentic selves at work, they bring their best to work.