TECHNATION is seeking a (temporary, full time) Program Administrator to support general administrative needs of the Career Ready Program. Bi-lingual candidates are especially encouraged to apply.

Specifics

Term position:

• Full Time: 40 hours per week
• Start Date: May 23, 2025 or as soon as possible
• End date: March 31, 2026
• Work location: Remote (strong preference for those based in Toronto/GTA, Montreal, Quebec City)
• Reporting to: Executive Director, Future Workforce Development, Strategy (EDS)
  • Dotted line to: Program & Administration Manager
• Salary range: $ 58,000+ (commensurate with experience)

About Us

TECHNATION is the industry-government nexus for technology prosperity in Canada. We promote growth by connecting Canadian scale-ups with global tech leaders; engaging the global supply chain; filling the technology talent pipeline; and providing advocacy, professional development and networking opportunities across industry and government.

We are committed to diversity in the workplace, and we encourage applications from minority groups; women, Indigenous people, 2SLGBTQ+, and persons with disabilities. We also provide accessible employment practices that are in compliance with the Accessibility for Ontarians with Disabilities Act (AODA). If you require accommodation for a disability during any stage of the recruitment process, please notify us.

About the Role

The Program Administrator plays a key role in supporting the day-to-day administration of TECHNATIONs Career Ready Program, with a focus on its wage subsidy program. Your support will be integral to the programs efficiency and thereby contribute significantly to the prosperity of Canadas technology sector.

This position is responsible for administrative coordination of the subsidy application workflows, stakeholder support, and providing admin support to the internal team. The ideal candidate is detail-oriented, organized, and thrives in a collaborative, fast-paced environment.

About the TECHNATION Career Ready Program

The Career Ready wage subsidy program is part of the Government of Canadas Student Work Placement Program (SWPP). It supports businesses by subsidizing the cost of hiring a student for a work-term placement, creating valuable experiential learning opportunities and helping students build their careers.

Key Responsibilities

Program Administration

• Assist in processing applications, reviewing eligibility, and ensuring compliance with program guidelines.
• Maintain program databases and records, ensuring accuracy and timely updates.
• Respond to inquiries from employers, students, and post-secondary institutions, providing excellent customer service.
• Support the preparation of reports, presentations, and program documentation.
• Assist with scheduling meetings, tracking deliverables, and coordinating logistics for program activities.
• Participate in outreach efforts, webinars, and events to engage stakeholders.
• Support employer and student engagement efforts, ensuring a positive program experience.
• Assist in compiling testimonials, feedback, and success stories for program evaluation and marketing efforts.
• Other related duties as assigned.

Key Relationships

• Internal:
  • Reporting to: Executive Director, Future Workforce Development, Strategy (EDS)
  • Dotted line to: Program & Administration Manager
  • Supported by: Senior Program Administrator, Executive Director Operations (EDO)
• External:
  • Employer partners and members of our association
  • Program participants (post-secondary students)

Qualifications

• Completed post-secondary education; diploma or degree in business administration, project management, communications, or a related field, or equivalent experience.
• Bilingualism (English/French) is required for this role.
• 13 years of experience in program administration, coordination, or a similar support role.
• Strong organizational skills with the ability to manage multiple tasks, deadlines, and priorities efficiently.
• Proficiency in Microsoft Office Suite (Excel, Word, Outlook, PowerPoint) and experience with database management.
• Strong attention to detail and ability to maintain accurate records and documentation.
• Excellent written and verbal communication skills, with the ability to support team members and interact professionally with stakeholders.
• Ability to work independently while contributing to a collaborative team environment.

Other Assets

• Experience in a non-profit, association, or workforce development setting.
• Familiarity with funding programs, grants, or government reporting processes.
• Knowledge of application processing platform or database management; or experience streamlining administrative workflows.
• Understanding of work-integrated learning (WIL) programs or student/employer engagement initiatives.
• Ability to analyze data and generate reports to support program operations.