Job Overview:

We are looking for a highly organized and detail-oriented Office Administrator to join our team. This position involves managing the company's financial and administrative functions, including payroll processing, bookkeeping, invoicing, and maintaining office supplies. You will be the go-to person for day-to-day office management, helping ensure our operations run smoothly and efficiently.

Key Responsibilities:

• Bank Reconciliation & QuickBooks Management:

  • Enter monthly bank statements into QuickBooks Desktop.

  • Ensure accurate categorization of expenses for project-specific reports.

  • Reconcile company bank accounts for monthly HST processing with our accounting firm.

  • Maintaining records of purchases by obtaining receipts and validating company expenses.

  • Remitting union dues monthly to the multiple unions we work with.

  • Managing spreadsheets of internal audits and remittance to provide at YE to the company accounting firm

• Payroll & Subcontractor Payments:

  • Process weekly payroll through ADP for all employees

  • Generate reports to remit union dues to the respected unions each month.

  • Process subcontractor payments via Telpay

• Invoicing & Accounts Receivable:

  • Create and issue invoices to clients.

  • Follow up on overdue payments, contacting clients directly to ensure timely payment.

• Expense Tracking & Bill Entry:

  • Enter and categorize bills in QuickBooks Desktop, ensuring expenses are linked to the appropriate project.

• Office Supplies & Inventory Management:

  • Order office supplies and maintain inventory lists.

  • Updating required building inspections and update insurance assets to ensure proper coverage and compliance.

• Administrative Support:

  • Provide general administrative support to ensure the smooth operation of the office.

  • Assist in improving current systems and processes as the company grows.

  • Assist with recording and updating project expense reports monthly. Generating quarter reports for company project profit/loss review.

Qualifications:

• Experience:

  • Minimum 2 years of experience in bookkeeping and office administrative duties.

  • At least 1 year of experience processing payroll (experience with ADP is preferred but not required).

• Skills:

  • Proficiency in QuickBooks Desktop and Google Workspace (Sheets, Docs, Slides).

  • Knowledge of payroll processing and bookkeeping.

  • Familiarity with Telpay software (preferred but not required).

  • Ability to multitask, prioritize, and stay organized in a fast-paced environment.

  • Strong communication skills and attention to detail.

• Desirable Experience:

  • Experience working in the construction industry is a bonus but not required.

What We Offer:

• A full-time, in-person position with a competitive wage.

• Medical benefits after 3 months of employment.

• The opportunity to contribute to the growth and efficiency of a rapidly expanding business.

• A supportive work environment where your ideas and contributions are valued.

How to Apply:
Please send your resume and a cover letter outlining your experience and qualifications to Jessica. We look forward to hearing from you!

Company DescriptionUrgiles Brothers Excavating Inc. began as a small family business and has grown rapidly over the years. We are seeking a dedicated and organized member to help support our team as we continue to expand. The ideal candidate will play a key role in maintaining and improving our workflows, ensuring smooth operations, and contributing to the overall success of the business.Company DescriptionUrgiles Brothers Excavating Inc. began as a small family business and has grown rapidly over the years. We are seeking a dedicated and organized member to help support our team as we continue to expand. The ideal candidate will play a key role in maintaining and improving our workflows, ensuring smooth operations, and contributing to the overall success of the business.