HR Assistant (3 Month Contract)

About HIEC

HIEC is an innovative not-for-profit social enterprise that focuses on partnership, mentorship and workforce development in Ontario. With over 30 years of experience as an active community-focused organization, HIECs goal is to enhance career education and inspire youth to make informed career decisions.

Why Us?

At HIEC, our goal is to make a positive impact in the career journeys of others, and this also applies to our own internal team! We offer a team environment that encourages innovative ideas and an entrepreneurial spirit. We foster a culture of inclusion and belonging so everyone feels valued, respected, and heard. Simply put, we care about our employees (have a look for yourself!)

This role also offers:

- Mental Health Supports (Calm App Subscription, Better Help Sessions)

- PD/Career Development Opportunities

Position Description

Are you an organized, outgoing HR student looking to gain hands-on experience in the field? Were looking for a motivatedHR Assistantto join our team and help drive key administrative processes that keep our department running smoothly. In this role, you'll play a critical part in managing background checks through Sterling, supporting candidates through the screening process, and delivering excellent service with every interaction. If you love working with people, have a knack for follow-up, and are eager to build real-world HR skills while completing your education, wed love to meet you!

Responsibilities will include but not be limited to:

• Initiate and manage the background check process using the Sterling platform.
• Monitor background check progress and conduct timely follow-ups with volunteers with outstanding tasks or incomplete submissions.
• Provide professional, friendly, and proactive communication with volunteers and staff to ensure a positive experience.
• Maintain accurate tracking and documentation of background check statuses and follow-up efforts.
• Support general HR administrative functions, such as file maintenance, data entry, and assisting with document preparation.
• Respond to inquiries from candidates and staff regarding background checks and HR processes in a courteous and timely manner.
• Initiate and maintain ongoing communications with departments to verify or correct information and build relationships.
• Keep up to date with the latest HR trends and practices.
• Keep HR Manager updated on all HR initiatives, outcomes and challenges.
• Assist in the coordination and facilitation of company events.
• Perform other administrative tasks and duties as assigned by the HR Manager.
• Assist the HR team with other administrative projects and initiatives as needed.

Qualifications to succeed:

• Currently enrolled or completed a post-secondary program in Human Resources, Business Administration, or related program.
• Knowledge of applicable employment legislation, including theEmployment Standards Act, Ontario Human Rights Code, andLabour Relations Act, as well as legislation related to Privacy issues and other applicable legislation; a solid understanding of HR best practices
• Ability to apply HR principles in all aspects of human resources, including the ability to apply organizational HR policies and procedures

Key Competencies:

• Interest in working for a not-for-profit organization.
• Strong organizational skills and an ability to prioritize and complete tasks and assignments with minimal supervision and within a defined time frame.
• Exercises considerable judgement, tact, and discretion in preparing, disclosing and handling information of a confidential and/or sensitive nature.
• Exceptional communication and interpersonal skills.
• Excellent time management skills.
• Proficient with Google Workspace and spreadsheets, with the ability to quickly adapt to new software and HR platforms such as BambooHR.
• Demonstrated ability to learn and take initiative, adaptability, approachability, and openness to self-directed learning
• Ability to work well under pressure and meet deadlines

Working Conditions:

• Typical working hours are 8:30 am to 4:30 pm, Monday to Friday, with some requirements to work additional hours, occasionally during evenings and weekends. It may require some flexibility to support high-impact events and programs that run from time to time
• Travel required within Ontario or Canada for presentations, partnership meetings, conferences, etc.
• Ability to lift and carry equipment and supplies up to 25 lbs

This is an excellent opportunity for someone looking to gain experience in Human Resources. If you are a motivated individual with a passion for HR administration and are eager to contribute to our organization's success, we would love to hear from you!

HIEC is committed to equity and creating a respectful and inclusive workplace culture that reflects the broad diversity of communities we work with. This includes people who identify as immigrants, refugees, women, Indigenous, Black, LGBTQ2S+ people of colour, and people with disabilities. Accommodations are available on request for qualified candidates during each stage of the recruitment process. Please note that candidates applying for Canadian job openings should be authorized to work in Canada. Please contact Human Resources by phone at (905) 634-2575 ext. 107

As a condition of employment, HIEC requires individuals to be "fully vaccinated" (as defined by the Government of Ontario), against COVID-19 prior to commencing employment. Notwithstanding, HIEC will provide reasonable accommodation to any individual who is not able to comply with this vaccination requirement due to a disability or other ground protected by the Ontario 'Human Rights Code'. If you require such accommodation, please contact HR as soon as possible (905) 634-2575 ext. 107