Job Description:
Responsibilities:

• Coordinating various streams of work and meetings.
• Developing a centralized Data and Information framework for MLITSD.
• Supporting planning and implementation of new and enhanced data products and services.

Services and Deliverables:

• Schedule, attend, and facilitate planning and collaboration meetings.
• Document and follow up on important actions and decisions from meetings.
• Support the team in the preparation of necessary presentation materials.
• Support the team in ensuring that project deadlines are met.
• Undertake project tasks as required.
• Maintain MDIS artefacts in alignment with the established program management framework and methodologies.
• Ensure all documentation is maintained appropriately.
• Provide support for program governance activities.
• Coordinate and contribute to reporting and briefing materials for various levels of management.
• Support MDIS teams in the identification and management of issues and risks.
• Support MDIS teams in sprint planning and tracking using collaboration management tools.
• Create and maintain comprehensive supporting documentation as required.
• Resource may be assigned to additional and/or other projects as required.

Skill Set / Experience Required:

• Experience providing program coordination support for a large, diverse program with an established data services framework.
• Experience with identification of risk events and issues before they occur so that proper mitigation strategies can be developed.
• Experience with coordinating and contributing to reporting and briefing materials.
• Experience with creation of diagrams to visualize and specify requirements and/or concepts.
• Experience with advising on business analysis policies, processes, best practices, and standards.
• Excellent analytical, problem-solving, and decision-making skills.
• Strong interpersonal skills capable of maintaining strong relationships.
• Strong presentation, verbal, and written communication skills.
• Solid organization and multitasking skills.
• Ability to pay attention to detail and think ahead.
• A team player with a track record for meeting deadlines and delivering high-profile, complex initiatives.
• Experience in the use of collaboration management tools.
• Understanding of Agile Methodology and frameworks.
• Experienced user of MS Office toolset including Microsoft Teams.
• Knowledge of OPS I&IT standards and best practices.
• Knowledge of Project management best practices.

Project Coordination and Planning 40%:

• Experience providing program coordination support for a large, diverse program with an established program management framework.
• Experience with identification of risk events and issues before they occur so that proper mitigation strategies can be developed.
• Experience with coordinating and contributing to reporting and briefing materials.
• Experience with creation of diagrams to visualize and specify requirements and/or concepts.
• Experience with advising on business analysis policies, processes, best practices, and standards.
• Excellent analytical, problem-solving, and decision-making skills.

Soft Skills 30%:

• Strong interpersonal skills capable of maintaining strong relationships.
• Strong presentation, verbal, and written communication skills.
• Solid organization and multitasking skills.
• Ability to pay attention to detail and think ahead.
• A team player with a track record for meeting deadlines and delivering high-profile, complex initiatives.

Technical Skills 25%:

• Experience in the use of collaboration management tools.
• Understanding of Agile Methodology and frameworks.
• Experienced user of MS Office toolset including Microsoft Teams.

OPS Experience 5%

• Knowledge of OPS I&IT standards and best practices.