Job Posting # 2450

Job Title
Payroll and Benefits Coordinator Exempt Position
Permanent, Part Time

Details of the Position
This position works closely with the Finance Manager to provide payroll and benefit services for all union and non-union employees of Victoria Womens Transition House Society (VWTH), ensuring accuracy of all calculations and compliance with all applicable federal and provincial regulations, collective agreement provisions and agency policies. This position requires at least five years payroll and benefits administration experience, proficiency with payroll and accounting software, strong knowledge of payroll systems and internal controls, and a client service focus. Canadian Payroll Association designation preferred.

Job Description
Attached

Hours
25 hours/week

Starting Pay Rate
$43,500 - $46,500 annually

Benefits
As specified in the Exempt Benefits Plan

Start Date
As soon as possible

Supervisor
Finance Manager

Additional Information
Satisfactory completion of a criminal records search.
This position is required to maintain confidential regarding all payroll and accounting information.

Date Posted
March 17, 2025

Deadline for Submitting Applications: 5:00 pm, March 28, 2025

Job Summary:
Responsible for providing payroll and benefit services for all union and non-union employees of Victoria Womens Transition House Society (VWTH), ensuring accuracy of all calculations and compliance with all applicable federal and provincial regulations, collective agreement provisions, and agency policies.
Key Duties and Responsibilities:
Complete bi-weekly payroll, including review of timesheets, entering data into payroll software, submission of payroll for direct deposit, and distribution of pay stubs, ensuring timely and accurate distribution of payroll funds.
Oversight of leaves and time bank management and records and distribution to managers.
Submission of all required information for statutory payments to VWTH Finance Office (EI, CPP, taxes, WCB, union dues, municipal pension, and benefits).
Fulfill payroll and benefit administration requirements on behalf of the Employer under relevant employment legislation and regulations (i.e. Employment Standards Act, Workers Compensation Act, BC Labour Relations Code), and Collective Agreements.
Maintain/submit seniority lists and reports as required to Health Sciences Association (HSA).
Administer benefit plans, including Health Benefits Trust and Municipal Pension Plan. Represent/refer employee benefit concerns to appropriate agencies, carriers, and associations for resolution.
Work closely with Finance Manager and Human Resources Manager to provide information, administration, and resolution of payroll and benefit practices.
Maintain records of wages, allowance and health and welfare benefit transactions, leave calculations, staff changes, employee benefit plan including group benefits and pension plan, keeping files up to date, and preparing monthly reports.
Respond to inquiries and/or requests for data/reports.
Keep current on all issues relating to payroll, benefits, and pension for the Non-Profit sector and for the collective agreement and management agreements for VWTH.
Reconcile account balances, research discrepancies, and prepare payroll related reporting and documentation for Auditors and Management in compliance with accepted payroll practices.
Maintain a wide variety of payroll and benefit information, files and records in written and electronic formats for the purpose of providing an up-to- date reference and audit trail for compliance.
In consultation with the Finance Manager, prepare annual payroll report required for Community Social Services Employers Association (CSSEA).
Complete and file quarterly and annual WCB reports.
Prepare and issue record of employments (ROEs) as required.
Compile and verify payroll related information for the annual Employer Health Tax reporting.
Prepare year end reports, including T4s and reports to Canada Revenue Agency.
Provide payroll related services as requested and approved by the Finance Manager and/or Finance Director. Tasks will include, but not limited to, training and projects.
Performs other duties as required.

Qualification, Education Training andExperience:
Five years of payroll and benefits experience administering the processing of wages, benefits and other forms of compensation, preferably in a Non-Profit environment, or an equivalent combination of education and experience. Canadian Payroll Association designation is a plus.
Experience with Paymate Clarity preferred.
Strong knowledge of payroll systems, programs and applications, and internal controls.

Job Skills and Abilities:
Teamwork skills, a customer service focus, and proven ability to build strong working relationships.
Planning and analytical skills, accuracy, and attention to detail.
Ability to meet deadlines, set priorities and work independently.
Excellent computer skills and proficiency in Microsoft Office (including Excel and Outlook).
Strong time management and communication skills.
Strong problem identification and problem resolution skills.
Ability to interpret and implement policies and procedures.