We are seeking a proactive and detail-oriented Office Administrator to join our team. The Office Administrator will play a crucial role in ensuring smooth day-to-day operations within our office. This position requires a highly organized individual with excellent communication skills and the ability to handle multiple tasks efficiently.
What you will do:
- Greet visitors and direct them to the appropriate person or department.
- Answer and direct phone calls in a professional and courteous manner.
- Manage incoming and outgoing mail and packages.
- Contact for site specific service contracts, such as janitorial, phones, internet.
- Electronic and paper filing of forms and documents.
- Coordinate meetings and organize company events, including logistics and catering.
- Support basic bookkeeping tasks, such as invoicing and expense tracking.
- Keep the office area clean and organized, including common areas and meeting rooms.
- Maintain office supplies inventory and place orders as required.
- Provide administrative support to other departments as required.
What you bring:
- Excellent communications and interpersonal skills.
- Strong organizational skills with the ability to multitask and prioritize tasks effectively.
- Attention to detail and accuracy.
- Ability to work independently with minimal supervision.
- Positive attitude and willingness to learn.
- Process oriented and systematic in the performance of work.
- Ability to work with multiple small teams with diverse specialties.
- Strong computer skills and the ability to learn new systems quickly is a key requirement.
- Strong working knowledge of Microsoft Office software (word, excel, power point).
- Experience working in a Google workspace, and with Adobe is considered an asset.
Who we are:
Tree Time Services is an industry-leading environmental management company dedicated to stewarding the landscape for our collective future. We are a rapidly growing firm with diversifying business lines. Our forestry and reclamation teams work to improve North American forests by growing, selling, planting and tending tree and shrub seedlings for industry, government, and community customers. Our e-commerce business, TreeTime.ca, helps individuals across Canada improve their own landscapes and leave a legacy for their families. Tree Time Greenhouses produces millions of specialized landscape seedlings and native plants for retail and reclamation projects. Our cultural resources management group Ember Archaeology works with industry and community to identify and understand historic sites and our cultural landscape.
We are committed to Indigenous engagement and Reconciliation and have formal partnerships and long-term relationships with several First Nations in Alberta and British Columbia.
What we believe in:
- Taking care of each other
- Getting it done and doing it right
- Passion for the work and the landscape
- Being adaptable and flexible
- Staying down to earth