Executive Assistant (Contract)

65-75K

Vancouver, BC

ABOUT US

STRIVE is a specialist recruitment firm offering proactive recruitment solutions in the areas of Accounting & Finance, Corporate Administration, and Manufacturing Operations. STRIVE supports various clients from small to medium-sized enterprises to Fortune 500 organizations for their permanent, contract, and temporary recruitment needs.

THE ROLE

STRIVE has partnered with an esteemed client in the financial advisory industry. They are an independent integrated financial services firm with over 70 people. This is a great opportunity to work with a renowned company, a TOP EMPLOYER, and expand your current experience. We are looking for anExecutive Assistantwho is adaptable and focused for theirVancouverlocation.

This full-time contract position is a maternity leave contract with an expected duration of 21 months. They are looking for an experienced Executive Assistant who will report directly to the Chief Financial Officer (CFO). The ideal candidate works well independently and also as part of a team environment.

Competitive benefits including health & dental, wellness account, personal days, Group RRSP matching and potential for working from home 2 days per week after 6 months.

This corporate team position deals with all staff and advisors, as well as outside suppliers and vendors, and requires that matters be handled professionally, timely and confidentially.

RESPONSIBILITIES:

Calendar and schedule management for COO, CFO and others as required.

Agenda/material preparation, and minute taking for various internal meetings including Board, Shareholders, and other various committees and teams.

Insurance contracting, corporate insurance & E&O program administration.

Corporate legal administration including preparation of consent resolutions and documents and maintenance of records.

Organizing various monthly and annual social events for firm

Corporate team administration - review scheduling, vacation/schedule management

Work with COO/CFO and Advisors for HR matters including new employee onboarding

Primary Reception coverage for Receptionists including vacation coverage and breaks

Joint Occupational Health & Safety Committee (JOHSC) administration

Other project support as necessary

REQUIREMENTS:

Minimum of 2+ years hands-on experience as an Executive Assistant

Strong proficiency in Microsoft Outlook and Word, intermediate in Excel

Strong attention to detail, organizational skills, and ability to prioritize tasks

Excellent communication skills both verbal and written

Self-motivated and results-oriented