Responsibilities

• Provides detailed planning of work orders.
• Visits work site to evaluate job and equipment problems.
• Plans routine and shut down maintenance work orders.
• Determines specific location and scope of work.
• Determines material requirements and parts locations.
• Identifies special tools, ladders, scaffolding and rigging.
• Provides work procedures where they exist.
• Identifies safety precautions, permits and safety requirements.
• Determines craft requirements and time estimates.
• Identifies craft coordination issues and supporting work orders as required.
• Provides sketches or drawings as needed.
• Develops and maintains a file of best practices (safe work procedures).
• Request materials as needed for work orders.
• Writes purchase requisitions and obtains the required approvals.
• Tracks requisitions and follows-up as needed to ensure timely delivery of spare parts and materials.
• Acts, when necessary, to ensure stores parts and materials are picked up on a timely basis and used as planned.
• Informs maintenance supervisors and maintenance coordinator on continuous basis when materials have arrived, and work order is ready to schedule at the weekly scheduling meeting.
• Helps to control costs by ensuring that unused materials are promptly returned stores.
• Manages the work order backlog.
• Verifies work order description, equipment number, and priority.
• Adds comments to history and completes work orders in MPAC.
• Continuously reviews backlog to determine if work requests are still appropriate.
• Maintains backlog of planned maintenance work orders for short operational downtimes.
• Participates in the scheduling of work orders.
• Participates with the maintenance coordinator and the maintenance supervisor in consulting with them regarding equipment or facilities to be maintained.

• Shares in the setting of priorities for planning and scheduling of all non-emergency work.
• Recommends to operational long-range maintenance needs and prepares weekly job plans of all jobs scheduled for the following week.
• Ensures prefabrication of shutdown jobs are completed within a timely basis.
• Ensures the availability of adequate critical spare parts and acts as a resource for locating spare parts.
• Learns “parts finding” techniques in the plant's CMMS.
• Follows-up and tracks rebuilds and repairs of spare equipment to completion.
• Identifies and resolves the status of unused parts.
• Builds new and updates existing parts lists.
• Participates in the mill safety program by assisting and supporting safety activities including housekeeping, audits, inspections, and meetings.
• By examining work order histories and recognizing repeating failures, the planner is responsible for identifying and communicating suspected repeat equipment problems to maintenance superintendents.

Measuring Results

• Percentage of planned and scheduled work completed.
• Routine maintenance work order's actual hours versus estimated effort hours
• Backlog (by area, craft, priority, and work order type).
• Shutdown scheduled hours versus actual hours.
• Percentage of break in work.