VERSATILITY. EXPERTISE.

Vertex Professional Services Ltd., a division of Vertex Resource Group Ltd. has a track record of success providing an environment where people thrive. We recognize that each member brings a valuable skillset to the Vertex team. We make health, safety, and community well-being a priority by supporting numerous endeavors at each of our locations across North America.

Vertex offers a fast-paced environment where priorities shift from day to day, but the expertise of our team allows these changes to occur smoothly. At Vertex Professional Services Ltd, we value teamwork through collaboration within each division/office and provide support across the entire organization.

OVERVIEW

Vertex is currently accepting applications for full-time Project Administrator. The successful candidate must have relevant accounting and administration experience with a demonstrated eye for detail. Preference will be given to candidates with experience in the oilfield engineering services / environmental service company sector. Reporting to the Project Administrator Team Lead, the Project Administrator is directly responsible for providing administrative and accounting support including, rates set up, accounts receivable and collections, ensuring accurate invoicing, accounts payable (vendor management), data processing, ERP Project set-up and billing term set-up, tracking rate schedules and other duties as required.

QUALIFICATIONS

· Diploma or higher education related to accounting, business, or related field

· Good understanding in: Oil & Gas, third party billing and coding, setup, and maintenance of client/vendor files

· Strong attention to detail

· Strong communication skills

· Working knowledge of MS Office with demonstrated proficiency in Microsoft Word and Excel

· Strong time management, organizational and team skills

· Strong multi-tasking skills with an ability to prioritize work and effectively meet deadlines

· Strong interpersonal skills

· Ability to work in a fast-paced environment

· Experience with ADP and Cortex desirable but not necessary

· Deltek Vision/Vantagepoint Accounting software experience is an asset

RESPONSIBILITIES

· Processing of full cycle accounts receivable/accounts payable (Canada/USA)

· Setting up and managing Client rate sheets

· Project initiation

· Independent reparation of draft invoices for approval and sign off

· Communication with project managers

· Managing the status of accounts and balances in a timely manner

· Communicating with clients to ensure outstanding balances are acknowledged

· Management and resolution of delinquent accounts receivable

· Ensuring data is available and appropriately maintained

· Preparing project focused reports as requested

· Follow up with clients on outstanding invoices and responding to third party invoice inquiries

· Data entry into multiple accounting databases

· Providing accounts receivable support for operational and financial projects

· Assisting with filing functions as required

· Other duties relating to the day to day operations

LOCATION

· This position will be based out of Calgary, Alberta (Downtown or Blackfoot Trail office).

ADDITIONAL INFORMATION

· Compensation is commensurate with education and experience

· A comprehensive benefit package

With a track record of success, Vertex provides a fast-paced environment where people thrive. We recognize that each member brings a valuable skill set to the Vertex team and we make health, safety and community well-being a priority by supporting numerous endeavors at each of our locations across North America.

At Vertex, we value teamwork through collaboration and provide support across the entire organization. If you think you have what it takes to play for the Vertex team, please apply.

*We would like to thank all applicants for their interest in this position, however only those selected for interviews will be contacted*