POSITION SUMMARY:

The Office Coordinator is responsible for providing superior customer service and day-to-day office administration requirements. This position works closely with staff from all levels and departments to provide support and drive a positive organizational culture. This includes coordinating and communicating office activities, reception duties, client visits, shipping and receiving of supplies and other correspondence, and general administrative duties.

RESPONSIBILITIES:

· Maintain daily appointments of executive members.

· Review and prepare all documents, reports, and other correspondence materials for the CEO.

· Keeping the executive's calendar up to date, including adding events, rescheduling appointments, and providing daily briefings

· Prepare travel arrangements with a keen attention to detail, where necessary.

· Provide support for company related tasks and activities as required.

· Courteously receive and screen all in-bound calls, emails, and visitors to the CuBE offices.

· Administer and manage inbound/outbound mail, including priority post, packages, courier services, and other correspondence.

· Leads company meal program on Wednesdays.

· Organize meetings, direct visitors to appropriate meeting rooms and notify designated personnel when guests have arrived.

· Coordinate/execute departmental and office activities/ programs, such as meetings, seminars, workshops, special projects, and events, including sourcing quotes, vendor coordination, set-up/clean-up

· In charge of coordinating employee recognition reward packages (create certificate, plan, and coordinate the event and put together packages).

· Coordinating employee life events (flower arrangement for special occasions/birthday cakes).

· Maintain and monitor inventory of office supplies, kitchen and first aid room as required.

· Professionally handles sensitive and confidential information relating to activities of the Corporation.

· Updates weekly PPT deck to be put onto TV in lunchroom.

· Updates organizational charts, company directory

· Update and post all communication throughout the office/plant.

· Other duties shall be assigned as required.

Requirements

• Minimum 3 years of experience in a similar administrative role

• Accountable and dependable to achieve results with a customer focus

• Team player with excellent interpersonal skills

• Adaptable, flexible and an ability to multi-task with constantly changing priorities

• Analytical with sound decision making, and problem-solving skills

· Self-starter, system-oriented, highly organized, ability to prioritize, strong attention to detail and goal oriented.

· Knowledge of supplies, equipment, and/or services ordering, as well as inventory control of these items.

· Strong knowledge of Microsoft Office products, including Outlook, Excel, Word, and PowerPoint.

· Strong written and verbal skills to communicate with all levels of the organization and external clients via phone, email, and in-person.

· Ability to handle situations professionally with sensitivity, confidentiality, diplomacy, and tact

4 days a week in office - 20-24 hours per week

Benefits

• Extended heath and dental benefits
• 3 weeks vacation to start
• Tuition reimbursement
• Bonus Potential in addition to base pay