The Real Estate Administrator in deal preparation is responsible for supporting real estate agents and brokers by managing all administrative tasks involved in preparing, managing, and finalizing real estate transactions. This role requires a keen attention to detail, strong organizational skills, and a deep understanding of real estate procedures and documentation.

· Must have 3 to 5 years experience , Real Estate, or a related field.

· Proven experience in a real estate environment, particularly in administrative or transaction coordination roles.

· Strong understanding of real estate terminology and Accounting transaction processes.

· Excellent organizational and time management skills.

· Strong communication and interpersonal skills.

· Proficiency in real estate software and Microsoft Office Suite.

1. Document Preparation and Management:

· Prepare and review real estate documents, including contracts, leases, purchase agreements, and closing statements.

· Ensure all necessary paperwork for real estate transactions is completed accurately and in a timely manner.

· Coordinate with lawyers, agents, and clients to gather and organize all required documents.

2. Transaction Coordination:

· Assist in coordinating various stages of the real estate transaction process, from initial contract to closing.

· Schedule inspections, appraisals, and other necessary appointments.

· Track critical dates and deadlines to ensure compliance with contractual terms and timelines.

3. Client Interaction:

· Act as a point of contact for clients, answering queries and providing them with updates on the transaction process.

· Ensure that clients are informed of their responsibilities at each stage of the deal.

4. Data Management:

· Maintain detailed records of all real estate transactions and related documents.

· Utilize real estate management software to track deals, store client information, and manage appointments and deadlines.

5. Financial Coordination:

· Prepare and review financial documents related to real estate transactions, including invoices and receipts.

· Prepare cheques for lawyers, and agents commissions cheques, and co operating brokerages.

· Coordinate with financial institutions and escrow companies to ensure funds are properly managed and transactions are completed smoothly.

6. Compliance and Quality Control:

· Ensure all real estate transactions comply with RECO, and local laws and regulations.

· Review all documents and processes for accuracy and completeness.