DUTIES & RESPONSIBLITIES

• Consult with clients, partners and other entities, submit questions and requests for clarification to help complete proposals.

• Liaise with design firms and consultants.

• Prepare proposals for projects, funding or business development.

• Prepare proposal schedules outlining deliverables for each contributor, and managing the completion of tasks according to pre-determined deadlines.

• Perform extensive research on the prospective proposal to better understand client or grant needs, organizational structure, and past similar projects.

• Manage multiple proposals at a time ensuring each is organized and prioritized according to the submission dates and proposal complexity.

• Coordinate the submission of proposal content from various contributors and departments.

• Manage the development and design of the proposal including (but not limited to) preparing document outlines, writing proposal content, and obtaining graphics, and other tasks required.

• Maintain a strong understanding of the status of proposals and their content and provide updates to managers and identify any areas that require improvement or additional attention.

• Prepare and finalize proposals for submission including presentation material, if required.

REQUIREMENTS & SKILLS

• Proven work experience as a Proposal / Grant Coordinator or similar role.

• High level of accuracy and attention to detail.

• Strong communication and interpersonal skills.

• Demonstrated proficiency with technology and software (Office 365, Adobe InDesign, Acrobat, Photoshop, InDesign, Miro).

• Ability to multi-task and manage multiple pursuits/projects at one time.

• Time management skills, adhering to fixed deadlines.

• Prime Contractor, developer or consultant firm experience is considered an asset.

KEY COMPETENCIES

• Communication: Strong writing skills for proposal drafting, and effective oral communication skills to assign tasks and sections to other team members or departments for completion.

• Organization: Managing the different parts of bids and multiple proposals all at once and organize a cohesive document for submission.

• Experience with word processing: Experience and knowledge of word processing software to format documents, create content, and plan proposals.

• Attention to detail: Review and finalize proposals by identifying the intricacies of the client's requests and correcting errors or inconsistencies in the document.

• Creativity: Design new and captivating ways to present information to ensure proposals are appealing to prospective clients and demonstrate the abilities of the organization and the proposed team members.

• Project management: Time and project management skills to consistently meet the submission deliverables and deadlines outlined in the RFP.

• Editing skills: Review documents and make revisions for spelling, grammar, punctuation, and sentence structure.

• Teamwork and collaboration: Must be able to collaborate effectively and efficiently with multiple contributors and conduct various levels of review before submission.

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